Assistant to the Chairman President & CEO

We are seeking an experienced Assistant to the Chairman President & CEO based at our Northfield, IL location.

The successful candidate will organize, facilitate, and coordinate executive office functions serving as the primary point of contact for internal and external audiences. The incumbent serves as a liaison to the Board of Directors and Senior Management teams and is regularly required to maintain confidences due to the confidential nature of the work. The candidate will also prepare company-wide communications including town hall presentations and the enterprise balanced scorecard.

Responsibilities include:

Executive Support
· Provide a broad variety and high level of administrative support.

· Manage communications including phone, email, and/or calendar.

· Develop and distribute content, including charts and graphs for communications, presentations, and the Company scorecard.

· Develop and maintain the Executive Meeting schedule.

· Coordinate complex and detailed travel plans including international travel, meeting schedules, attendee rosters, and deliverables.

· Ensure the Chairman, President & CEO has the support and information needed for all meetings. Track action items and dates of deliverables.

· Exercise good judgment in a variety of situations.

· Handle extremely confidential information and exercise discretion in this job.

· Prepare and manage expense report and purchase requisition approvals in a timely manner.

Board and Senior Management Support

· Liaison to the Board of Directors and Senior Management.

· Coordinate Board, Operating Committee and Global Leadership meeting agendas, presentations and plan meals, events and logistics.

· Assist Board members with travel arrangements, lodging and meal planning.

· Maintain discretion and confidentially in relationships with all Board members and Senior Management.

Special Projects

· Plan corporate events as requested.

· Support additional executive communications.

Stepan Company is a major manufacturer of basic and intermediate chemicals including surfactants, polymers, as well as specialty ingredients that go into consumer, household, and institutional products such as laundry detergents, shampoos, and surface cleaners. Our company was founded over 80 years ago and has 19 global manufacturing locations with a network of over 2000 employees worldwide.

Education and Experience

· Must have a minimum of 7 years of executive administrative assistant experience assisting top levels of the organization

· Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)

· Must have high attention to detail and quality

· Must be proactive

· Must be able to handle confidential information

· Strong organizational skills

· Ability to prioritize and multitask

· Strong work tenure

· High integrity and professionalism

· Highly effective written and oral communication skills

· A bachelor’s degree in a related field is required.

We celebrate diversity at Stepan and are committed to creating a diverse, inclusive environment. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other status protected by applicable law.

Job Type: Full-time

Experience:

• supporting C-Suite Executive: 2 years (Required)

Education:

• Bachelor’s (Required)

Work authorization:

• United States (Required)

Additional Compensation:

• Bonuses

Work Location:

• One location

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off
• Professional development assistance
• Tuition reimbursement