Posting Details
Provides confidential administrative support and assistance to the Chief Academic Officer and Academic Affairs.
Manage and organize the administrative flow of the office including but not limited to correspondence/email, calendars, meetings, records, events, reports, multiple academic processes.
Must have a knowledge of higher education structure and protocols. Must have knowledge of Microsoft Office, email systems, and electronic filing.
Must be professional
Must be able to communicate effectively and across multiple channels (phone, email, Skype, etc.)
Must be able to multi-task
Must be organized
Must be able to us computers for multiple functions
Must be organize facts and materials
Must be capable of diffusing student/customer situations
Must have the ability to maintain confidentiality Must have the ability to manage several projects at once, organize events, prioritize.
Must have a positive attitude, commitment to education, maintain a professional appearance, understand the nature of educational environments, retain flexibility, and be friendly.
Approx. 8:00 AM – 5:00 PM
Hours may vary based on need and events.
Must have five years experience working within a busy executive office. Must be able to maintain multiple calendars, tasks, and projects. Must have good customer service skills.
Office administration, communications, education, liberal arts, or related field.
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Provides confidential administrative support and assistance to the Chief Academic Officer and Academic Affairs. Manage and organize the administrative flow of the office.
Maintains and manages schedules for the Provost/Vice President.
Manages communications and exchange of information as appropriate and taking messages for the Office of Academic Affairs.
Manages and creates correspondence, forms, monthly reports, etc.
Coordinates all Academic Affairs events.
Coordinates travel for the Provost/Vice President and others in academic affairs as needed.
Maintains files and records as needed for Academic Affairs.
Greets students and visitors and handles appropriately, occasionally covering President’s Office reception area.
Create and manage all budget requests, orders, and payments.
Other duties as assigned.
Owens Community College is a public, state-assisted, two-year institution of higher education. On its two campuses in Toledo and Findlay, Ohio, Owens Community College serves nearly 15,654 credit and non-credit students with over 107 career-oriented degrees and certificate programs in Arts & Sciences, Business, Public Service, Health, Industrial & Engineering Technologies as well as the first two years of a bachelor’s degree. In addition, Owens Community College offers a variety of specialized credit and non-credit programs through Workforce and Community Services.
The modern 260-acre Toledo campus is located in Northwest Ohio just minutes from Downtown Toledo. The Findlay campus is located 40 miles south in one of Ohio’s most progressive towns. Northwest Ohio is located on Lake Erie and bisected by the Maumee River. Both areas are fast growing and rich in diversity.
Our mission is to provide an environment conducive to learning for persons of all populations. The continued success of the college depends heavily on full and effective utilization and education of qualified persons regardless of gender, race, age, color, national origin, disability, religion or veteran status.
Applicants are required to complete and return the Owens Community College application form to be considered. Finalists will be required to submit official transcripts. Owens Community College maintains a non-smoking policy for all buildings. Please request in advance of an interview any disability-related accommodations needed for an interview.
References
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
- Cover Letter
- Resume or Curriculum Vitae
Optional Documents
- Transcript
- Transcript 1
- Letter of Recommendation
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