The Position: Support company operations by maintaining office systems and operations. At Sol Food, smooth processes and systems are a key to our success. The office manager must possess excellent organization skills and a personable disposition to keep them thriving. This position provides strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. The office manager ensures organizational efficiency in addition to a pleasant and clean work environment. The result will be an open door environment where employees, managers, and vendors are welcomed into a professional office environment.
RESPONSIBILITIES:
- Oversee office interactions among the various departments, respond to requests and questions.
- Maintain office services by organizing office operations and procedures; design filing systems; perform clerical functions.
- Assist HR with employee issues, communications, and documents.
- Assist with recruiting process.
- Conduct trainings on office, HR, and insurance procedures
- Greet visitors, answer incoming phone calls and deliver world-class service to visitors and callers.
- Coordinate appointments and meetings, manage staff calendars and schedules, and manage meeting rooms.
- Coordinate internal and external resources, and cultivate relationships with vendors, liaise with IT specialists, property manager, and other office services, to resolve problems.
- Define procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement and maintenance.
- Design and implement office policies by establishing standards and procedures; make necessary adjustments.
- Maintain office staff morale, proactively creating a welcoming, clean, and organized office environment.
- Create a cohesive and collaborative team and maintain positive working relationships among HR, accounting, warehouse, and administrative staff.
Desired Qualifications:
- Fluent in Spanish and English
- 3-5 years of office administration experience
- Experience in HR
- Strong time-management and people skills, flexibility, and multitasking ability
- Advanced computer skills and experience with online platforms
- Proficiency Microsoft Office, with aptitude to learn new software and systems
- Engaging personality and optimistic outlook
- Experience developing internal systems
- Ability to handle confidential information
- High attention to detail, data integrity, and confidentiality
- Excellent communication skills – interpersonal, verbal, written, and presentation
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