Executive Director

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

JOB DESCRIPTION

POSITION TITLE: Executive Director

REPORTS TO: Corporate Executive Officer

DEPARTMENT: Administration

LAST REVISED: 8/2017

PRIMARY DUTY

Plan, direct and coordinate the overall operation of the facility, both internal and external, to comply with local, state, and federal guidelines, provide excellent care to residents, and increase/maintain facility census.

ESSENTIAL JOB FUNCTIONS include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for ensuring that facility is in compliance with applicable federal, state, and local laws and regulations
• Ensures compliance with Department of Health Regulations
• Prepares the Plan of Correction for all government surveys
• Monitors facility compliance with Residents Rights
• Ensures integrity and proper regulatory maintenance of agency records, reports, and patient records
• Develops, establishes, and maintains resident census at optimal levels
• Assures the overall needs of the residents are met, including, but not limited to:
• Routine rounds throughout the facility to assure from a first-hand observation that an optimum level of resident care is provided, the environment is being maintained in a safe and sanitary fashion, systems are in place, and employees are appropriately attired and receive appropriate supervision
• Direction and implementation of therapeutic, recreational, and rehabilitative programs to meet the medical and psychosocial needs of residents
• Assures that the provision of laundry, barber, beautician, and other services are provided to contribute to the quality of resident life in the facility
• Monitoring physical assets of the facility to ensure they are maintained in good condition and material and supply inventories are maintained at appropriate levels
• Conducts and administers fiscal operations, including accounting, planning budgets, authorizing expenditures, establishing rates for services, payroll and coordinating financial reporting
• Assures that adequate financial records and cost reports are submitted to appropriate departments or governmental agencies in accordance with facility policy
• Prepares an annual operating and capital budget for approval by the Regional Director of Operations
• Achieves, at the very minimum, budgeted earnings expectations
• Authorizes the purchases of major equipment or routine supplies as authorized by the Regional Director of Operations and in accordance with facility policies and procedures.
• Directs and/or delegates Public Relations and Marketing for the facility
• Maintains an effective community relations program and promotes a positive reputation to serve the best interest of the facility, community, and internal/external customers
• Represents the facility in dealings with outside agencies, including governmental agencies, third party vendors and service clubs (i.e. Rotary and local Chamber of Commerce) or provides an authorized representative of the facility when unable to attend such meetings
• Maintains working agreements with referral agencies
• Maintains communication between medical staff and department heads by attending meetings and coordinating interdepartmental functioning
• Directs, delegates and ensures the implementation of written policies and procedures that reflect the goals and objectives of the facility and governing bodies (including: Patient Care, Human Resources, Reimbursement and Rehabilitative Policies, Operations Policy and Procedures)
• Communicates the established policies and procedures to all residents, personnel and other parties as needed
• Understands and reviews the facilitys policies and procedures on a regular basis
• Responsible for human resource related activities, including recruitment, employment of qualified staff, termination, assignment and evaluation of staff, employee relations, and in-service / continuing education
• Oversees the recruitment, selection, and training of competent department supervisors and other ancillary staff
• Oversees and ensures timely annual evaluations of all employees and management of timely, appropriate counsel and/or discipline of employees in accordance with company procedure
• Provides a working environment that promotes respect and dignity
• Maintains awareness of advances in medicine, computerized diagnostic and treatment equipment, data processing technology, government regulations, health insurance changes, and financing options
• Meets with department supervisors on a weekly basis (at minimum) to review interdepartmental and any other pertinent resident and/or environmental issues
• Conducts routine meetings, such as daily stand-up, Medicare, quality assurance, safety and other meetings as directed
• Reports any issues or problems that may arise to the Regional Director of Operations
• Complies with state, federal, and all other applicable health care and safety standards
• Assists families and other visitors as needed
• Attends in-services and other required meetings
• Performs other duties as directed by the Regional Director of Operations

MISSION CRITICAL OBJECTIVES

1) Demonstrate knowledge of, and set an example of the PLC culture throughout the team

2) Earn the respect and confidence of the executive team

3) Lead direct reports in a most diligent and developmental manner to ensure optimal results

4) Grow the professional capabilities of each team member

5) Maintain strong oversight of technical areas within the facility

6) Enhance, update, and maintain policies and procedures for the facility

EDUCATION and EXPERIENCE an equivalent combination of education, training and experience will be considered.

• Bachelor’s Degree, a minimum of 5 years of experience in a health service administration role and/or an equivalent combination of education and experience
• Must hold a current and valid Nursing Home Administrators license (LNHA) as approved by the state

SUPERVISORY REQUIREMENTS of this position are generally as follows:

• Oversees the activities of all departments in the facility to ensure facility goals and standards are met; directly manages department supervisors and administrative employees, indirectly supervises all other employees
• Carries out supervisory responsibilities, including, but not limited to, interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; and terminating employees

KNOWLEDGE, SKILLS and ABILITIES which may be representative but not all inclusive of those commonly associated with this position.

• Language Ability – Reads and interprets documents. Ability to write complex reports and correspondence
• Written Communication – Writes clearly and informatively; able to read and interpret written information
• Verbal Communication – Talks to others to convey information effectivel
• English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Math Ability: Knowledge of mathematics, statistics and their applications
• Reasoning Ability: Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving complex variables
• Administration and Management – Knowledge of business and management principles involved in resource allocation, leadership technique, and coordination of people and resources
• Management of Personnel Resources – Motivating, developing, and directing people as they work, identifying the best people for the job
• Customer and Personal Service: Knowledge of principles for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one
• Accounting: Knowledge of accounting principles and practices and the analysis and reporting of financial data
• Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Safety and Security – Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly
• Problem Solving – Identifies and resolves problems in a timely manner
• Interpersonal – Focuses on solving conflict, not blaming; maintains confidentiality
• Delegation – Sets expectations and monitors delegated activities
• Quality Management – Demonstrates accuracy and thoroughness
• Organizational Support – Follows policies and procedures; completes tasks correctly and on time
• Adaptability – Adapts to changes in the work environment; changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
• Planning/Organizing – Prioritizes and plans work activities; advises for additional resources
• Attendance/Punctuality – Ensures work responsibilities are covered when absent; arrives at meetings and appointments on time
• Dependability – Commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan
• Professionalism – Treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions

COMPUTER SKILLS/EQUIPMENT USED TO PERFORM THE JOB which may be representative but not all inclusive of those commonly associated with this position.

• Desktop/Notebook computers
• MS Office (Word, Excel, PowerPoint, etc.)

WORK ENVIRONMENT environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• The employee may be exposed to bodily fluids and odors, dust or fumes
• The noise level in the work environment is usually moderate

PHYSICAL ABILITIES commonly associated with the performance of the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to talk or hear. The employee is regularly required to stand, walk, sit, stoop, kneel or crouch. The employee is occasionally required to use hands to handle or feel objects, reach with hands and arms, taste or smell
• The employee must regularly lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, color discrimination, peripheral vision, depth perception, and the ability to adjust focus

ACKNOWLEDGEMENT

I have read this job description and fully understand the requirements set forth therein. I hereby accept the position of the Administrator and agree to perform the identified essential functions in a safe manner and in accordance with the established procedures. I understand that as a result of my employment, I may be exposed to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals and that the company will provide to me instructions on how to prevent and control such exposures.

I understand that my employment is at-will and thereby understand that my employment can be terminated at-will either by the facility or myself and that such termination can be made with or without notice.

Brand: Harmony House

Address: 5762 SW 60th Ave Ocala, FL – 34474

Property Description: 9623 Harmony House

Property Number: 9623