Dawson, a K-12 independent school of 520 students located east of Boulder on a beautiful 107-acre campus, seeks an executive administrative assistant to the Head of School. Dawson is a growing and passionate educational community dedicated to the healthy development and education of all of its students. We are committed to excellence of mind, body, and character and to the support of studentsâ efforts to reach their individual potential, meet the challenges of the world, and savor life. The administrative assistant to the Head of School is a staff position focused on coordinating activities of the executive leadership office. This position reports to the Head of School (CEO) and supports the Head of School and other members of the leadership team. Compensation is competitive.
Professional and Personal Qualifications
- At least 5+ years administrative experience
- Microsoft Office on Mac and Google Docs
- Excellent written and verbal communication skills
- Personal warmth and friendliness
- Attitude that exemplifies teamwork and personal responsibility
- Effective time management skills and ability to handle frequent and regular interruptions by a variety of constituents while completing tasks in a timely manner
- Ability to work with minimal supervision
- Strict confidentiality in all matters
- Experience working in a small office setting
- Sense of humor
Responsibilities
- Manage day-to-day operations of the executive administrative office
- Maintain Head of School calendar, schedule appointments, and manage expense reports
- Proofread and edit documents for Head of School and other leadership team members
- Organize employee-related functions (opening picnic, holiday party, end of year recognition)
- Prepare Board of Trustees reports and coordinate support for Board Members
- Prepare purchase orders, expense reports, and credit card receipts for Head of School
- Make hotel reservations for board members, guests speakers, and candidates for employment
- Order stationary, business cards, and name badges
- Answer and manage incoming calls and provide back-up and lunch coverage for receptionist
- Order flowers, gifts, and awards for special functions
- Prepare student birthday cards for Head of School
- Open and sort mail for Head of School, maintain office files, and take minutes at meetings when requested
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