Accounts Payable Manager

DUTIES AND RESPONSIBILITIES:

Daily

• Review all AP invoices for coding accuracy, ensure all receiving paperwork, check pricing and appropriate support is attached for payment
• Select checks to mail on a priority/due date basis, log checks on the Check Register Log and update GP with check mail dates. Send daily email to Controller with checks mailed.
• Post AP batches

Weekly

• Print Accounts Payable report, identify all invoices to be paid, pull invoices and approve for payment
• Review past due payables and review with A/P staff
• Prepare miscellaneous and catalog deposits – must be done twice weekly
• Update Freight claims log with payment information and send spreadsheet to Customer Service Mgr to clear AR balances

Monthly

• Review statements to ensure that there are no outstanding invoices that we have not received or are unresolved
• Assist with cutoff and accounting for accruals
• Send Refund Report to Customer Service Manager and applying customer refund checks to orders in ERP.

Ongoing as needed

• Ensure W-9’s are on file for all 1099 vendors
• 1099 preparation