Business Office Manager

About Rehab Without Walls Services

Rehab Without Walls (RWW) NeuroSolutions started more than 30 years ago. RWW originally designed a program helping brain injury, spinal cord injury, and stroke patients using real-life activities in their own environment. Today, RWW is still removing walls, breaking barriers and rebuilding lives. But RWW is also connecting the neuro-rehab continuum, providing expertise in the right place at the right time with outpatient and residential services in addition to groundbreaking home and community rehab.

RWW services start with the understanding of a patient’s health, lifestyle and goals. RWW then assembles a team of neuro-trained therapists who work across therapy disciplines to create a truly personalized program that blends scientifically backed rehab protocols with the patient’s real-life activities. It’s a combination that delivers better results during the recovery journey and into the future.

About this Career Opportunity:

• Manages and participates in all administrative and business support functions including payroll and client billing, client record maintenance and control, HRIS, employee benefits. Acts as liaison to select Corporate departments. Works under general direction.

Essential Job Responsibilities

• Manages day-to-day- business and administrative functions for multiple programs.
• Develops implements and maintains internal financial controls for the service sites, including all Pcard duties, supervising and preparing payroll, processing mileage and expense reports and maintaining fixed asset systems.
• Ensures accurate client billing by overseeing the collection and input of data into the company system(s). Works with Executive Director and billing/collection staff to ensure maximum reimbursement to clients (if applicable) and company.
• Oversees accounts payable (AP) processing including invoice coding to General Ledger Account and locations in Oracle, batch control/summary approval, approve weekly RECAP report, submit batches and organize invoices that are routed to the Resource Center, and review/sign the accounts payable check register, follow up on late payments or other issues.
• Acts as liaison to select Corporate departments for administrative functions including finance, HRIS, billing, accounts payable, and payroll.

Initiates and maintains current employee and contract personnel files in compliance with company policies and procedures, and all applicable licensure/certification/accreditation requirements. Works with supervisors to ensure collection of all necessary current documentation within required timelines. Closes/archives personnel files per company policy/procedures.

• Performs all managerial duties including ensuring new employees are oriented, complete training, and are informed of company policies and procedures, responding to employee inquiries regarding benefits, payroll, expense reimbursement, office systems and related information, and ensuring employee data in HRIS is accurate.
• Supports administrative and clinical core staff by completing correspondence and memos, scheduling appointments and meetings, filing and retrieving documents. Recommends/makes arrangements for temporary office help as needed.
• Performs other duties as assigned.

Position Requirements

• A minimum of an Associate of Arts Degree in Business or the equivalent
• A minimum of Five years administrative office experience
• Advanced computer software (Microsoft office) and data entry skills
• Basic knowledge of medical terminology and medical office insurance billing preferred
• Excellent organizational, customer service, and oral/written communication skills

Additional Information

Benefits

Our Company offers a comprehensive benefits package to full-time employees including medical, dental, vision, paid time off, disability, life, and tuition reimbursement. All employees age 21 and older are eligible to participate in the 401(k) retirement savings plan.

Our Company is an Equal Opportunity Employer. Our Company does not discriminate against any person on the basis of gender, race, color, national origin, religion, disability, age, veteran status, gender identity or sexual orientation in admission, treatment, or participation in its programs, services and activities, or in employment, or on the basis of gender in its health programs and activities.

Job Type: Full-time

Experience:

• Administrative: 5 years (Required)

Education:

• Associate (Required)