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To be the “benchmark” by which all others are judged takes passion, courage, and dedication. We invite you to explore our extraordinary offering of unique opportunities, all with a common goal of providing an unforgettable journey.
Job Description Summary:
Beachwalk Resort is looking for accounting professionals that are passionate, pay attention to detail and professional to join our team as Condo Accounting Manager. As The Condo Accounting Manager this individual is responsible, under direction from the Controller, for a portion of the general ledger accounting function and ensuring a high level of performance accuracy. The Condo Accounting Manager will help maintain the integrity of all Condo accounting procedures, records and reports. This individual will also be responsible for assisting the Controller in the timely and accurate preparation of financial reports. All duties should be performed within the guidelines of Generally Accepted Accounting Principles, and with the company’s Internal Control Standards and objectives.
Job Description:
Condo A/R
Post monthly dues for ALL units the first of each month in OR.
Post payments from Owners via credit cards then record in OR.
Prepare ACH payments from Owners first of the month then its automatically recorded in OR.
Deposit and post Owners payments of checks coming thru mail (scanned to bank).
Sends late notices on the 15th of the month with late fees posted.
Handle Owners questions about their accounts.
Communicate with the Association Attorney for collections on past due units.
Prepare estoppel letters for units being sold and update Condo Questionnaires
Set up new owners in OR when units are sold and post checks as they come in with HUD from Attorney
General Journal’s for OR:
Record revenue first of the month
Debit A/R Credit Revenue/Dues
Record ACH Payments
Debit bank account Credit A/R
Post daily cash/check deposits
Debit bank account Credit A/R
Do month end entry for OR activity using Imported GJ
At month end OR aging should equal A/R in Intacct
Posts all maintenance charges to Owner Account and upload work orders in to the Owner Portal
Accounting for Rental Share/Owners Distribution
Responsible for rent distribution and % to be kept by operator.
Monthly Prepare Owners Distributions from the prior month (the 3rd week of each month.)
Run check register in OR and ensure it balances to what is recorded in Opera.
For W8’s deduct the percentage that is due to IRS.
Ensure all banking information is updated for unit owners that we are paying thru ACH.
Make payments as indicated in OR information:
Set up ACH payments to them thru US Bank
Send payments to IRS for W8 Owners
For Rental Share Distribution: in OR 1099’s and 1042’s for yearend tax filing.
General Cashier
Prepare daily deposits for hotel-Armored car service to pick up on Tuesdays & Friday’s
Daily cash recap and over & short report for hotel
Supply change to hotel
Handle petty cash and prepare petty cash reimbursement midmonth and then for month end
Issue bank contracts as requested
Conduct surprise bank counts
Hotel A/R
Process billing for hotel’s City Ledger accounts in a timely manner
Maintain Accounts Receivable Customer files
Post all payments for hotel city ledger either thru checks, wires or credit cards.
Review A/R aging report to ensure and ensure collection efforts are done
At end of month, send statements out on all accounts.
Process credit applications for Direct Billing as needed and set up account in Opera
Handle credit card chargebacks and inquires.
SYSTEM:
Property Expert for Opera, Owner Portal ensuring that systems are properly communicating and reporting information. Investigate system discrepancies and coordinating modifications with the appropriate vendor or IT as needed.
Adjustments to Owner Rotation
Modifications in Opera / Owner Portal for units entering and exiting the Rental Program
Creating new reports that would simplify the day to day Operations
Audit ongoing complimentary use in Opera to ensure contractual allotments are not exceeded.
Ensuring all systems are up to date with the appropriate owners so that distributions and monthly statements are accurate.
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