Project Manager

PROJECT MANAGER:

Reports to: Director of Project Management

Expected Hours: 8:00AM to 4:30pm – Monday – Friday

Hourly Pay Range: $19 – $25 per hour

Responsibilities:

Acts as an active member of project management teams to support Ownership, Sales, Directors, Fellow Project Managers, Design, Fabrication, Warehouse/Installation and Graphics. Participates in kick-off and status meetings, ensuring effective communication of timelines, deadlines, deliverables and pertinent details. Analyzes job requirements, defines scope, determines resource requirements, establishes and communicates tentative production schedules and deadlines.

Responsible for Order/Job Entry. Responsible for ensuring layouts, drawings and show service requirements are prepared and submitted to Sales for approval. Secure required materials, manage production budget. Ensures production team meets requirements, quality standards; manage sub-contractors.

Responsible for job close out and invoicing.

Required Tasks:

Refer to Task Priority Matrix below.

1-3Acquiring Estimates for Materials, Show Services, I&D, Shipping,

1-3Outsourced Fabrication, Graphics, Storage, etc.

1-3Assistance with Graphic File Uploads/Downloads

1-3Billing Folder Preparation

1-3Booking UPS/FedEx Shipments

1-3Client Communication (with regard to project assistance)

1-3Data Entry (Epicor, Word, Excel)1-3Deliveries

1-3Downloading/Uploading Graphic Files

1-3Clerical Duties (Filing, Printing Labels, etc.)

1-3Graphics/Installation1-3Job Traveler Preparation (Epicor)

1-3Material Research

1-3Portable Set-Up / Client Inventory Management

1-3Sales Order Entry (Epicor)1-3Show Forms / Show Book Research and Download (manage Show Form database)

1-3Show Form Submission

3-6 Attending Trade Shows (as an Assistant)

3-6 Client Communication (with regard to job management details)

3-6 Client Communication (with regard to sales)

3-6 Estimation (limited product line)

3-6 Invoice Requests

3-6 Job Reconciliation (GM Calculation, etc.)

3-6 Managing Order/Job Fulfillment Details (In-House Fabrication and Vendors)

3-6 Material Requests

3-6 Permitting Services

3-6 Proposals (limited product line)

3-6 Purchase Requisitions (Epicor)

Project Managers are expected to show competency with all items marked 1-3 and work on all items marked 3-6.

Performance Metrics:

• Yearly Gross Sales Project Managed ($600,000 to $800,000)
• Monitor Gross Margins on Handled Jobs (40% average or higher desired)
• Response Window on Client Requests (within 24 business hours)
• Order Entry/Job Entry (within 24 business hours)

Desired Skills and Experience

Knowledge level equivalent to (or a minimum of) 3 years trade show/exhibit/events, broadcast, and sign project management experience.

Experience in fabrication techniques and materials for all product lines

Strong organizational skills.

Internet, PC proficiency – Microsoft Office.

Excellent oral and written communication skills.

Proven ability to multi-task, manage multiple priorities, meet deadlines

Strong customer service skills

Ability to work a flexible and demanding schedule to meet hard deadlines

Some travel (local and remote)

Job Type: Full-time

Salary: $19.00 to $25.00 /hour

Experience:

• project management or trade show: 2 years (Preferred)

Work authorization:

• United States (Preferred)

Work Location:

• One location