Millwork Administrative Manager

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At BMC, the outstanding Millwork Administrative Manager oversees and coordinates administrative activities for all locations within a market, including, but not limited to, financials, expenses, inventory, and audits. Supervises and coordinates activities for all locations within a market. Involved in preparing accounting reports, managing the posting of A/R and A/P, purchase orders, and various reports.Reconcile accounts and interpret data to assist management with efficiency Assists with purchasing activities, computer maintenance operations, and oversees credit, HR functions and training. Ensures adherence to internal control procedures.

Major Responsibilities:

• Supervise, assist, and coordinate various activities of employees to ensure completeness, accuracy, and timeliness.
• General Ledger and sales reconciliation of day end and month end reports, and reconciling accrual accounts.
• Assist with general office reconciliation report, reconciling AP, AR, and cash.
• Assist with purchasing activities and computer maintenance operations.
• Ensure adherence to internal control procedures, and assist with internal and external audits.
• Assist in developing key budgets and business plans for the location.
• Supervise, assist, and coordinate activities of employees involved in preparing accounting reports, posting accounts receivable and accounts payable, purchase orders, and various reports.
• Assist with human resource functions, i.e., recruiting, training, orientation, compensation, safety, workers’ compensation, and Equal Employment Opportunity.
• Manage payroll functions, including entering, approving, and reconciling employee hours.
• Prepare management reports; initiates cost reduction programs; evaluates office production; revises procedures/forms to improve efficiency.
• Assist location management with analyzing monthly/yearly financials and expense distribution.
• May act as the location’s computer systems manager, responsible for the maintenance and upkeep of new software programs, computer security, and computer training of employees.
• May act or assist as the location’s credit manager with responsibility for accounts receivable.
• May assist with tracking, entering, and reconciling commissions and incentives.
• May assist with customer sales and service.
• Work closely with other management team members and assist them with reports and other administrative duties.
• Demonstrate a commitment to the quality improvement process and the philosophy of continuous improvement; identify and respond actively and with sensitivity to the needs of all customers; participate as a team player in all phases of the organization; and is open and responsive to change.
• Personally provide customers with knowledgeable, courteous, and prompt service at all times.
• Comply with all Company policies and procedures.
• Adhere to the Company’s safety standards and enforce safety regulations.
• Other duties as assigned.

Required Skills

QUALIFICATIONS:

Education and/or Experience – Bachelor’s degree in related field required and at least 6 years of related experience; or equivalent combination of education and experience.

Knowledge of industry, accounting, and computer skills.

Language Skills – Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.

Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Ability to effectively present information to top management, public groups, and/or board of directors.

Ability to write reports, memos, and correspondence.

Mathematical Skills – Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to apply concepts of basic algebra and geometry.

Reasoning Ability – Ability to define problems, collect data, establish facts, and draw valid conclusions.

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Certificates and Licenses – None required for this job.

Other Skills and Abilities – Knowledge of products and operation.

Requires use of tact to avoid conflict in carrying out assignments, as well as exercising continuous judgment.

SUPERVISORY RESPONSIBILITIES:

Supervise administrative department, including Administrative Supervisors and Specialists from locations within the market. May also directly or indirectly supervise Credit Managers or Admin Managers from locations within the market.

Required Experience

• Minimum Experience: Knowledge of industry, accounting, and computer skills.