Associate Program Manager

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Company: Vanderbilt University Medical Center
Location: Nashville, TN

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Full Job Description
Associate Program Manager – VICTR Workforce Support

Requisition #1913506

Bachelor’s Degree (or equivalent experience) and < 1 year relevant experience

Your Role
  • In your pivotal role as Associate Program Manager, you will serve as an individual contributor and independent thinker on the department’s Workforce Support team to provide administrative program coordination and internal customer support for 230+ staff and executive faculty. You will also serve as a personal aide and liaison for executive leadership under occasional guidance.
Performance Elements
  • Serve as the Associate Program Manager for managing executive leadership.
  • Create and effectively manage complex meetings, grants, and conferences for executive leadership.
  • Assist with managing executive leadership travel, including booking travel and submitting expense reports on their behalf as requested.
  • Arrange travel and hotel accommodations for external executive visitors.
  • Establish and build relationships with internal executives and visiting executives from external institutions
  • Reconcile monthly p-card transactions for executive level purchases.
  • Assist in creating SOP’s for training new hires on administrative and executive teams to improve and maximize department efficiency.
  • Assist with the execution of programs and events that support executive leadership as well as VICTR departmental and employment engagement events.
    • Develop overall logistical plan.
    • Develop program/event timeline.
    • Negotiate and monitor agreements for procuring services and purchasing supplies and equipment.
    • Maintain appropriate documentation necessary for funding sources.
  • Act as a liaison for the department’s Workforce Support program by answering inquiries, providing information, and addressing concerns.
  • As a member of the Workforce Support team, consistently perform QA reviews of the Workforce Support programs and make recommendations.
Skill Proficiency
  • Excellent organizational skills
  • Excellent critical thinking skills required
  • Ability to work in a dynamic environment
  • High level of resourcefulness
  • Excellent problem-solver
  • Excellent Microsoft Suite skills (Word, Excel, PowerPoint)
  • Excellent writing and editing skills
  • Excellent oral communication skills
  • Excellent time-management skills
  • Excellent interpersonal skills
Basic Qualifications
  • Bachelor’s Degree (or equivalent experience) (Required)
  • <1 year relevant experience (Required)
About the Department:
The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt’s virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center’s Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/.

Click Here To View The VUMC Promise of Discovery

Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments:
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments.
  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation’s best, #15 Education and Training
  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
  • Becker’s Hospital Review: one of the “100 Greatest Hospitals in America”
  • The Leapfrog Group: grade “A” in Hospital Safety Score
  • National Institutes of Health: among the top 10 grant awardees for medical research in the US
  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
  • Nashville Business Journal: Middle Tennessee’s healthiest employer
  • American Hospital Association: among the 100 “Most Wired” medical systems in the US
  • CA
Basic Qualifications


Physical Demands:

  • Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.


Movement

  • Occasional: Standing: Remaining on one’s feet without moving.
  • Occasional: Walking: Moving about on foot.
  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
  • Occasional: Push/Pull: Exerting force to move objects away from or toward.
  • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.
  • Frequent: Sitting: Remaining in seated position
  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.
  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
  • Frequent: Bimanual Dexterity: Requiring the use of both hands.


Sensory

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
  • Continuous: Smell: Ability to detect and identify odors.


Environmental Conditions

  • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.