Administrative Support – Vice President of Strategic Sourcin…

This position provides administrative support to the Vice President of Strategic Sourcing. Additionally, this position may provide assistance and backup to the senior management assistants in support of various projects and activities as well as assistance to other vice presidents and directors.

Work is often of a highly confidential nature and requires attention to detail, managing multiple priorities and implementing with minimal direction.

Responsibilities Include:

• Provide administrative assistance to the Vice President of Strategic Sourcing in order to proactively enhance effectiveness including professionally dealing with customers, vendors, composing correspondence, scheduling meetings, maintaining files, and handing confidential/sensitive information with discretion.
• Arrange travel and be on call to change reservations on short notice. Coordinate international travel and itineraries with Rockwell Automation contacts and ensure passports visas, etc. are up to date and correct.
• Arrange meetings, local and offsite, ensuring that all details are appropriate (location, audio-visual equipment and network connections, materials, food and beverage as required).
• Prepare and keep up-to-date calendars and daily schedules for the Vice President of Strategic Sourcing. Review, screen and direct mail and telephone calls. Provide prompt, customer oriented service to all callers and visitors, addressing their needs/requirements at times without direction from the Vice President of Strategic Sourcing whenever possible.
• Work on special projects as directed.
• Establish and maintain strong relationships with employees in the executive offices and with other functional areas.
• Appropriate interpersonal skills required to interact with senior Rockwell Automation management.
• Answer and direct telephone calls with appropriate phone skills and discretion.
• Balance many priorities/demands effectively.
• Maintain professionalism while dealing with highly sensitive, confidential employee information.
• Maintain a positive outlook during periods of high demand.

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Basic Qualifications

• Technical school work (over 1 year)
• Legal authorization to work in the US is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening.