Sr. Project Manager – Meetings & Events

Our Company

Unbridled℠ is an event management, production, and creative agency delivering intentionally crafted events through our customer-focused approach to creative design, attendee management, program logistics, production, and travel. We believe that in an unbridled atmosphere, talented people are unleashed to imagine and intentionally craft solutions and services that amaze our customers. Our values drive everything we do….and differentiate the Unbridled Brand. We collaborate in each other’s destiny, foster a culture of authenticity, and are a business of radical generosity. It’s part of why we have a 99% client retention and less than 15% annual employee turnover. You will thrive at Unbridled because we focus on relationships, keep clients first, and put people before process.

Job Description

Unbridled is looking for an experienced Senior Project Manager to join our growing Boston team. Qualified candidates will be extremely self-motivated, driven, committed and dedicated to their team and clients. They will be flexible to manage many types and sizes of programs with different client personalities. They will also have the ability to work independently while adopting Unbridled’s budgeting, contracting, planning and financial process. Position has growth potential to advance to Account Management based on client relationships developed at the Senior Project Manager level.

Basic Qualifications

• 5+ years of Meeting or Event Planning experience
• Pharmaceutical planning experience strongly preferred
• Hotel contract management experience
• Full service pre-event and on-site planning:
  • Menu and dĂŠcor planning
  • Liaison to multiple vendors
  • AV/Production liaison
  • Attendee registration
  • Rooming list management
  • Transportation/Manifest management
  • Other Vendor sourcing and contract negotiation
  • On-site operation including staff and vendor management
• Proficient computer skills (Microsoft Office Suite, Database Management)
• Ability to communicate effectively and build relationships with clients, vendors, etc.
• Must embody the Unbridled brand and culture: character, change, credibility, and community
• Ability to travel 5-7 days per month (on average), actual travel varies based on client requirements

Preferred Qualifications

• Cvent (or similar attendee management software) Certification
• Industry Affiliations (MPI, PCMA, SITE, others)
• CMP Certification

Job Responsibilities

• Full-service Meeting Planning to include:
  • Building and managing Unbridled’s relationship with the client
  • Liaison to other Unbridled departments and subcontracted partners responsible for executing different program elements including creative, production, gifting, travel, registration
  • Detailed timeline management including all program elements
  • Hotel contract management
  • Pre-event planning:
    • Menu and dĂŠcor planning
    • Liaison to multiple vendors
    • AV/Production liaison
    • Attendee registration
    • Rooming list management
    • Transportation/Manifest management
• Other Vendor sourcing and contract negotiation
• On-site program management
  • Oversee all aspects of program
  • Act as the primary client contact responsible for providing excellent service and managing changes throughout
  • Manage contract Travel Director(s) and on-site team
• Financial Accountability:
  • Budget management and program reconciliation
• Create online program resume within Unbridled resume template
• Communication with clients at all levels of organizations, written and conversational
• Plan and conduct site inspections/planning trips with clients and other team members
• Travel 5-7 days per month (on average, actual travel varies based on client requirements)
• Work in our Boston office to help promote a collaborative, customer centric environment
• Embody our Unbridled Brand and Culture

Comprehensive Benefits Package

Unbridled provides a comprehensive benefits package to all Unbridled employees, as well as other perks and work-life integration. The package includes:

• Health & Dental Insurance
• FSA & HSA Plan Options
• Vision Insurance
• Company Paid Life, Short-Term & Long-Term Disability Insurance
• 401k Plan with Discretionary Company Match
• Employee Loan Program
• Paid Time Off
• Sick Leave
• 9 Paid Holidays
• Community Service Leave
• Professional Therapy Benefits
• Cell Phone Allowance

We are committed to making Unbridled a place where you will love to work. In addition to our extensive benefits package we also offer things like company retreats, excellent and continual training, a company advocate program for new hires, wellness days, company social events, awards to empower employees to recognize colleagues. Employees earn more PTO as they are with the company longer, because work-life balance is important to us. We also have monthly Friday Forums where employees have a chance to hear from different members of the company regarding important updates and communications.

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