RESEARCH COORDINATOR / PROJECT MANAGER

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.

The Department of Bioethics & Humanities, housed in the UW School of Medicine, is seeking a full-time Research Coordinator/Project Manager for PICNIC (PrImary Care GeNetIC Testing), an NIH-funded research study of best practices for the implementation of genomic testing and follow-up care in low resource healthcare systems.

OVERVIEW

The PICNIC study is a complex genetic testing and healthcare systems implementation project involving five Co-Principal Investigators at separate institutions, with two distinct cohorts involving 72,000 research participants at 12 primary care clinics, and three subcontracts. The Research Coordinator will be expected to carry out high quality, accurate work in a multi-faceted research environment where command of quantitative details is essential. The ideal candidate will be organized, flexible, and self-motivated with a desire to learn, excellent communication skills, and the ability to work and thrive in a diverse, interdisciplinary academic research environment.

The Research Coordinator/Project Manager will be based at the University of Washington in Seattle, and will work closely with PICNIC investigators at various institutions and primary care clinics within other healthcare systems, including The Billings Clinic, Multicare Health System, and Boston University.

RESPONSIBILITIES

Research Project Management:

Together with the Project Coordination Team, support the development and implementation of study protocols, procedures, timelines, budgets, and milestones to accomplish research goals. Work closely with the Implementation Team (including the primary care clinics and collaborating institutions), to ensure initial and ongoing training on the study protocols, procedures, timelines, and milestones so as to ensure all collaborators are on track with their budgets, data entry, regulatory, and other project requirements. Coordinate administrative planning with the Project Coordination Team to facilitate effective meetings, assist with budget development, coordinate project-related travel and purchasing, circulate successful communications with collaborators and all project stakeholders, and assure on-time submissions to the IRB and NIH. Facilitate connections between investigators, collaborators, and clinics to successfully coordinate day-to-day research operations, as well as coordinate weekly and monthly meetings with the Project Coordination Team and Implementation Activities Team, including scheduling, agendas, and minutes.

Research Compliance Oversight:

Establish monitoring protocols and report to the Implementation Team about the status of research activities conducted at UW and the collaborating universities, health systems, and primary care clinics and their adherence to federal, state, local, and institutional compliance with regulations and policies guiding the conduct of research involving human subjects. Identify compliance issues (protocol deviations) and/or obstacles to meeting research objectives, report to regulatory oversight committees (IRB, NIH, DSMB), propose solutions consulting with investigators as appropriate, and implement solutions across collaborating institutions and clinics. Prepare and manage IRB applications and modifications on behalf of all collaborators in the Single IRB system. Develop and manage interim progress reports to investigators, sponsors, IRB, and DSMB. Track, monitor, and provide regular communications listing projected and actual progress on 1) adherence to protocols, procedures, timelines, and milestones; 2) budgets, contracts, subcontracts, and other financial matters related to the research project; and 3) efforts of collaborating individuals and project teams.

Other Responsibilities:

Supervise the work of up to three research interviewers onsite at UW (grant years 4-5). Participate in the development and editing of manuscripts, posters and presentations.

MINIMUM REQUIREMENTS

Bachelor’s degree in public health, health policy, statistics, biostatistics, or related field.

One to two years of experience coordinating research projects.

Excellent written and verbal communication, including clinician and patient interactions, consulting, and customer service skills.

Team leadership experience.

Proficiency with standard MS Office software, including Word, Excel, Access, and Power Point.

Strong internal and external customer service skills.

Ability to adapt and respond appropriately to competing priorities in a fast-paced environment.

Self-motivated, self-starter who takes initiative to improve existing processes.

Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.

ADDITIONAL REQUIREMENT

This role requires an ability to effectively navigate research administration and human subjects requirements within the UW and to cohesively interface with two other healthcare systems in order to implement a research project involving five Co-Principal Investigators at separate institutions, with two distinct cohorts involving 72,000 research participants at 12 primary care clinics, and three subcontracts.

DESIRED REQUIREMENTS

Master’s degree in public health or related field.

Two or more years of experience coordinating multi-site research projects.

Progressively responsible hands-on clinical research experience and demonstrated knowledge in applying human subject research protections, clinical research regulations and application of Good Clinical Practice (GCP) principles in work preparatory to research (grants, IRB applications) and ongoing regulatory management (interacting with the IRB, NIH).

Experience as a research coordinator for investigator-initiated human subjects research projects, with expertise in GCP and NIH requirements, conducting projects in community and primary care clinics, and integrating clinical providers in research processes.

Experience writing and editing manuscripts and literature reviews.

Experience or training in project management.

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.