Parks & Recreation Manager I (Special Events)

Supervisory and administrative work managing the operations of and assisting with the management, planning, organizing and implementation of special events, community events, cultural events and community outreach under the guidance of the Parks and Recreation Manager II or Superintendent of Community Events. Work involves overseeing and organizing various community events ranging from small banquets to large music festivals. Work involves ensuring that events are successful and cost-effective, budget monitoring and time constraints. Responsibilities include preparing and disseminating logistic memos, create and manage event files, staffing for designated departments and subcontractors, coordinating physical equipment and production set up, completing event summary notes, develop marketing and promotion techniques, revenue collection/deposits and compiling event billing. Duties include assisting in the development and management of operating budgets; researching and recommending changes in events and operations. Supervision is exercised over a small staff of subordinates. Work is reviewed by inspection and observation of condition of facilities and areas maintained, of recreational programs and services delivered, and by written and oral reports and recorded revenue.

• Plans, directs and implements a varied program of parks and recreation activities and services, special events, community events, cultural events and community outreach to meet the needs of the public.
• Coordinates and facilitates special events for the city, including themes, concepts, and objectives in relation to organizational goals and commission initiatives.
• Facilitate various sponsorship sale opportunities.
• Researches and recommend opportunities for special events and community partnerships with outside organizations.
• Serves as a liaison between city departments, business owners, and vendors in the coordination of special events.
• Assists the Public Affairs and Marketing Department in developing materials and managing advertisements for a variety of large scale events and other departments within the City.
• Create all marketing materials, social media posts and website updates for the Department of Parks and Recreation.
• Coordinates the work activities of employees and volunteers at events.
• Participates in the development of the budget for special events.
• Participates in the negotiation of event contracts and service agreements.
• Presents reports and outcomes of events for superior to review with City Management
• Explains and interprets rules and regulations, fees and charges, and event operations to event guest’s patrons; enforces or refers enforcement to proper authorities.
• Prepares and maintain various operational reports on attendance, inventory, revenues and related information.
• Approves or reviews requisitions for materials and supplies for event operations and maintenance; supervises and maintains revenue records; manages event expenditures.
• Meets with organized groups, committees, individuals, or other interested parties to provide information, assesses community-wide program needs and interests, formulates new programs, and furthers public relations for the City.
• May act as assistant to Parks and Recreation Manager II to oversee specific amenities in assigned events.
• Handle and process all Special Event Applications that are sent turned into the City
• Performs all other related duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge of event planning methods and principles
• Knowledge of current trends and developments in the field of parks and recreation management as it relates to special events.
• Knowledge of budget preparation and administration.
• Knowledge of the principles of supervision, organization and administration.
• Knowledge of the basic laws, rules and regulations relating to the use of facilities as applicable to City operations.
• Skilled in prioritizing, organizing, and managing multiple simultaneous projects.
• Skilled in preparing clear and concise reports, including oral, written, and audio/visual presentations.
• Skilled in applying independent judgment, personal discretion, and resourcefulness in interpreting and applying guidelines.
• Skilled in developing marketing and advertisement materials.
• Skilled in gathering and analyzing information and making recommendations based on findings and in support of organizational goals.
• Skilled in operating a computer and related software applications.
• Skilled in communicating effectively with a variety of individuals.
• Skill in budget analysis and financial/accounting principles.
• Skill in coordinating the work of others and prioritizing work assignments.
• Skill in resolving problems or situations requiring the exercise of good judgment.
• Skill in preparing clear and concise written reports.
• Skill in interpreting policies.
• Ability to manage events of all sizes with responsibility for designated areas of operation. Ability to prepare and maintain reports and conduct research and special studies.
• Ability to establish and maintain effective working relationships with the general public co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, color, religion, age, gender, ethnicity, disability, sexual orientation, marital status or political affiliation.

Physical Demands:
Frequent reaching, sitting, standing, walking, talking, seeing and hearing.
Occasional lifting and carrying up to 50 pounds.

Work Environment:
Work is typically performed in both standard office and outdoor environments, with potential exposure to adverse weather conditions.

Hours of Work: Monday- Friday 9:00AM – 5:30PM (nights, weekend, and holiday work hours as required.)