Director of Finance and Operations

POSITION SUMMARY

The Director of Finance & Operations (DFO) is responsible for the overall financial management of Blue Water Safe Horizons and STEPS Affordable Housing as well as overseeing the organization’s human resource systems, information technology and general business operations. Must have strong communication and management skills, the ability to work with diverse populations, and be able to represent Blue Water Safe Horizons professionally.

Work Schedule:

M-F 8am – 4:00pm. Schedule is subject to change to meet operational need with notice. Occasional evenings/weekends as needed for meetings or events.

Education:

A Bachelor’s Degree in business, accounting, finance or similar field required field is required.

Experience:

5-7 years of experience in positions of increasing responsibility in non-profit finance, accounting, human resources and/or operations. Experience managing external vendors preferred.

Computer Skills:

Have proficiency in general computer operations including MS Operating System, MS Word, MS Publisher and use of MS Outlook and Excel. Experience with Microsoft Dynamics GP (Great Plains) Accounting Software preferred.

Certifications & Licenses:

Must have reliable transportation, insurance, a valid Michigan Driver’s License and a good driving record, with no restrictions. Must pass a criminal background check as a condition of employment.

Must be a positive and strong role model and coach and have a collaborative, team-oriented work style. Strong strategic planning and problem solving skills – must have a positive, creative approach to both.

Ability to work in a high pressure environment with a good sense of teamwork.

Public speaking experience is helpful.

Demonstrated ability to create complex organizational budgets and general accounting experience including month-end/year-end close and overseeing annual audit required.

Exhibits strong interpersonal and administrative skills.

Is dependable, stable, and capable of following through on commitments.

Respects confidentiality.

Exhibits strong team values as well as an ability to work independently

Ability to work flexible hours and in a fast-paced environment

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Implement agency mission and empowerment philosophy.

• Adhere to agency policies and procedures.

• Maintain agency policy on confidentiality and professional ethics.

• Create and manage Blue Water Safe Horizons and STEPS Affordable Housing budgets in a collaborative effort involving the Executive Director, Board, and staff.

• Oversee external consultant to produce all financial reporting and reconciliation activities of the organization including all month-end and year-end close.

• Main liaison with independent auditors to ensure a successful year-end audit.

• Continuously review and share revenue, cash and expense results and projections with the Executive Director, Board, and staff and serve as the main contact for the Finance Committee of the Board.

• Manage all banking relationships and develop and maintain generally accepted accounting principles (GAAP)-compliant financial policies, procedures and operations.

• Perform and/or oversee all bookkeeping functions including general ledger, payroll, accounts receivable, accounts payable, cash disbursements, account balances, and flow monitoring.

• Responsible for timely submission of agency reimbursement reports, biweekly, monthly, quarterly and annual reporting to funders.

• Works as a liaison to all funding sources, and insures that all agency accounting adheres to state and federal requirements as detailed in grant agreements.

• Monitors and communicates as needed with the Executive Director on status of contract performance and expenditures, and forecasts year end estimates in sufficient time to make adjustments with funding sources.

• Prepares and monitors agency grant budgets. Monitors expenditures and works with funding sources on line items transfer requests as necessary.

• Prepares monthly financial reports for Executive Director, Treasurer, and Board of Directors.

• Prepares monthly bank reconciliation.

• Supervise Blue Water Safe Horizons’ files relating to grant contracts, grant reporting, audit files, vendor files, and financial records.

• Oversees organization’s inventory recording process.

• Acts in the Executive Director’s absence in areas of fiscal management, grant reports, and other related issues.

· Attends all Board of Directors and Committee meetings as needed.

• Oversee all human resource functions including payroll, new employee on-boarding, compensation, benefits management, legal compliance and staff reviews.

• Develop and recommend updates to human resource policies and strategy as needed in partnership with the Director Team and Board of Directors.

• Serve as a role model and coach to help build a supportive and collaborative organizational culture.

• Oversee external IT vendors and ensure proper technology for agency operations is in place.

• Oversee development and management of contracts, insurance and serve as the main liaison with legal rep.

• Serve as the main liaison with outsourced maintenance, IT, and security vendors.

• Work closely with the ED to ensure that the facilities are in full compliance with city and county codes.

• Manage the day-to-day office and business operations to assure quality in all aspects of administration, finance, and human resources.

· Oversee the administration of the department, including work plans and evaluations, budgets and personnel related issues.

• Guide department with an emphasis on team-building and a creative, collaborative approach.

• Communicate professionally to clients, co-workers, and the public.

• Work cooperatively as a team and support co-workers with designated projects and job duties.

• Attend regular supervision, in-service and professional development training deemed appropriate by agency, which includes mandatory professional development training outlined in grant contracts.

• Notify the Executive Director of any emergency situations that may affect Blue Water Safe Horizons’ volunteers, staff and clients.

• Represent the agency at presentations, community functions and events as assigned by the Executive Director.

• Attend all departmental and agency staff meetings, and other meetings deemed necessary by Blue Water Safe Horizons.

• Perform other duties as assigned by the Executive Director.

Competency Statement(s)

• Accountability – Ability to accept responsibility and account for his/her actions.

• Communication, Oral – Ability to communicate effectively with others using the spoken word.

• Communication, Written – Ability to communicate in writing clearly and concisely.

• Conflict Resolution – Ability to deal with others in an antagonistic situation.

• Empathetic – Ability to appreciate and be sensitive to the feelings of others.

• Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.

• Judgment – The ability to formulate a sound decision using the available information.

• Loyal – The trait of feeling a duty to the employer.

• Relationship Building – Ability to effectively build relationships with customers and co-workers.

• Responsible – Ability to be held accountable or answerable for one’s conduct.

• Tactful – Ability to show consideration for and maintain good relations with others.

• Tolerance – Ability to work successfully with a variety of people without making judgments.

PHYSICAL DEMANDS

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 – 2.5+ hrs/day)

F (Frequently) Position requires this activity from 33% – 66% of the time (2.5 – 5.5+ hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

Stand F

Walk F

Sit F

Manually Manipulate F

Reach Outward F

Reach Above Shoulder O

Climb O

Crawl O

Squat or Kneel O

Bend F

Grasp F

Speak C

Lift/Carry

10 lbs or less C

11-20 lbs C

21-50 lbs F

51-100 lbs O

Over 100 lbs O

Push/Pull

12 lbs or less C

13-25 lbs C

26-40 lbs F

41-100 lbs O

Other Physical Requirements

While performing the duties of the job, the employee is occasionally required to walk; stoop or kneel, crouch or crawl. The employee is regularly required to sit, talk, hear; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

This position operates in a community based environment/Shelter/Office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The work will be performed in the office and at agency based programs.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

Job Type: Full-time

Salary: $44,800.00 /year

Experience:

• Accounting: 5 years (Preferred)
• Operations Management: 5 years (Preferred)
• Nonprofit Management: 1 year (Preferred)
• Human Resources: 5 years (Preferred)

Education:

• Bachelor’s (Required)

License:

• Driver’s (Required)

Work Location:

• One location
• Multiple locations

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Professional development assistance

This Job Is:

• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• A job for which all ages, including older job seekers, are encouraged to apply
• A job for which people with disabilities are encouraged to apply

Schedule:

• Monday to Friday