Office Manager

Why You Want to Work Here:
Small office that will allow someone to diversify their skill set and gain many new experiences. Ability to work directly with managers and assist with daily objectives. Able to be eligible for a Public Trust security clearance. US Citizen required.

Duties of an Office Manager:

• Assisting with planning, preparation and implementation of union functions/meetings
  • (Community day, membership drives, SFLERP, training, yearly meeting, special meetings; office hours)
• Collecting and processing mail
• Maintaining Presidents Committee’s and Office Calendars
• Maintaining membership lists and associated records
  • (Collect, turn into OHR with follow-up; compare records on biweekly basis; contact members to confirm address and personal email)
• Assisting with preparation of membership communications
• Managing daily office operations
• Data entry and maintenance of various programs for Union
  • (Maintain AADA report, Grievance Docket and associated Electronic program)
• Establishing and maintaining confidential hard copy and/or electronic filing system
  • (Work with team leads to put together biweekly/monthly status reports)
• Forwarding questions via phone, E-mail or website to appropriate personnel
• Receiving and collating expense reports and forwarding to treasurer
• Special assignments as needed by direction of the President

Requirements of an Office Manager

• Completed Bachelor’s degree
• US Citizen. Must pass a Public Trust background check
• Excellent communication skills both verbal and written required
• Hi level of proficiency in the MS Office Suite – Word, Excel, Access and PowerPoint
• Well organized and able to prioritize tasks
• Ability to handle confidential information appropriately
• Ability to work independently as well as part of a team