Executive Assistant to the CEO

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Company: SMCP
Location: New York, NY 10005 (Financial District area)

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This position is responsible for providing high-level administrative support to the CEO by preparing reports and presentations, handling information requests, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling travel and meetings.

Job responsibilities include but are not limited to the following:

ADMINISTRATIVE & CLERICAL SUPPORT

  • Support the CEO by scheduling meetings, answering phones, correspondence, etc.
  • Own and manage the CEO’s schedule and calendar, including routing meetings, requests for meetings and conference calls
  • Manage correspondence and/or inbox, including screening, routing and responding to a large volume of email
  • Plan all travel for CEO, both domestic and international. This includes arranging flights, hotels, transportation, and all logistics related to events and other activities
  • Accurately complete expense reports for the CEO
  • Greet all employees and guests with a friendly, animated disposition on a daily basis, acting as a brand ambassador

PREPARATION OF REPORTS AND PRESENTATIONS

  • Prepare and coordinate presentation materials for company and group meetings, as well as meetings with external partners and vendors utilizing advanced powerpoint skills
  • Compile reports from multiple departments and authors and provide follow up as needed including solicitation of additional information
  • Execute confidential assignments that are sensitive in nature
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

ORGANIZATIONAL STRUCTURE – REPORTING RELATIONSHIPS

Reports in to: President & CEO, N. America

PRINCIPAL SKILLS, KNOWLEDGE, AND PERSONAL ATTRIBUTES REQUIRED

Ideal education, previous work experience, special skills (e.g., foreign languages), and personal characteristics.

Education/Experience:

  • Bachelor’s degree preferred
  • At least 5 years of experience supporting a senior executive preferably in the fashion or retail industry
  • Advanced Microsoft Office skills including Word, PowerPoint and Excel

Special Skills:

  • Ability to speak French, highly desirable

Personal Characteristics:

  • Strong interpersonal and communications skills (verbal and written)
  • Must be polished, detail oriented, organized and flexible
  • Must have strong multi-tasking skills and be able to work well under pressure
  • Strong problem-solving skills
  • Must be accurate and thorough and able to work independently
  • Strong sense of discretion and the ability to maintain confidentiality

KEY PERKS & BENEFITS

  • Fun/collaborative culture of engagement, team-oriented corporate environment
  • Health, Vision, and Dental Insurance
  • Generous shopping discount
  • Paid Time-off Benefits
  • 401K Retirement Savings plan
  • Clothing Allowance

WHO WE ARE

Since our U.S. debut in 2011, SMCP (Sandro/Maje/Claudie Pierlot) has masterfully led the way in the affordable luxury space across North America boasting a total of 156 points of distribution consisting of free-standing boutiques, shop-in-shop partnerships, and outlet in several key markets. A global Company based in Paris and located in 39 countries, there is a real buzz in the industry around our ability to report consistent like-for-like increases and by our ability to double in size every 3 years. If you possess the profile that we are seeking and would be interested in joining us on our exciting journey as we ramp up and grow, we would love to chat with you!