Executive Assistant to COO
We are looking for an Executive Assistant to support our Chief Operating Officer. You will manage business related tasks for the COO such as problem solving, daily calendar, creating reports and other organizational tasks.
Position Summary:
To excel in providing administrative support, diligently perform clerical tasks, proactively streamline operational processes and the optimal utilization of resources throughout business operations. To do this role properly you should have a detailed understanding of the full Microsoft Office suite and Adobe Acrobat; be a quick problem solver and have previous Executive Assistant experience.
Executive Assistant Duties:
- Promote Kilgore Industries’ Purpose, Beliefs, and Values
- Assist in the design, development and implementation of process improvement and resource optimization strategies
- Regularly collaborate with Strategic Business Unit Leaders and proactively identify future needs
- Assist in the development and review/update of systems critical to the operation of the business; to include the Kilgore Production System and Project Management Information System
- Organize and maintain Monthly Operations Meeting Calendar
- Develop, prepare and distribute monthly performance reporting
- Assist in the hire and training process of Project Administrators
- Develop and distribute operational KPIs
- Develop a full understanding of short term and long-term operational goals
- Assist callers, visitors, and leaders with requests and problem solving as well as manage the COO’s daily meeting schedule
- Research and process data to prepare documents for review and presentation for leadership
- Reading and analyzing incoming documents, submissions and correspondence to handle as needed
- Provide general administrative support, perform office duties and manage records database
- Using various software, including word processing, spreadsheets, databases, and presentation software
Executive Assistant Requirements:
- 4 – 5 years of experience as an Executive Assistant or other relevant administrative support experience with maximizing productivity, productivity tools and process improvement.
- Bachelor’s degree in Business Administration or comparable degree preferred
- In-depth understanding of entire MS Office suite, Adobe Acrobat, and similar software and technology
- Ability to organize, prioritize and take ownership of daily workload
- Must be able to meet deadlines in a fast-paced quickly changing environment
- Must possess a proactive approach to problem-solving with strong decision-making skills
- Professional level verbal and written communications skills
- Construction experience preferred
- Available 24/7 if needed to resolve urgent matters
- Bilingual (English and Spanish) preferred
Kilgore Industries, LP offers competitive compensation packages, paid vacation, weekly direct deposited paychecks, paid company holidays, 401K plan as well as health benefits including Medical, Dental, Vision, Life/ AD&D, STD, LTD and supplemental life insurance.
“Regulated by the Texas Dept. of Licensing and Registration, P.O. Box 12157, Austin, TX. 78711, 1-800-803-9202” TACLA017666C/TECL26749
Texas State Board of Plumbing Examiners, P.O. Box 4200, Austin, Texas 78765 1-800-845-6584 M-37953
Job Type: Full-time
Experience:
- Excecutive Administrative Assistant: 3 years (Required)
Education:
- High school or equivalent (Required)
Application Question:
- How many years of experience do you have in the MEP, HVAC or construction industry?
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