Director of Events Full Time | Midway University – Midway

Midway University is seeking to hire a Director of Events to oversee and manage campus events for both internal and external constituents. Events range from student activities with very little management needed up to major fundraising events which require careful planning and execution. The Director reports to the Vice President of Finance and works closely with facilities, dining, security, and IT staff to coordinate the successful set up, catering, and technology needs for University events. The successful candidate must demonstrate excellent administrative and organization skills, excellent interpersonal, verbal, and written communication skills, strong attention to detail, ability to multitask and engage in multiple activities at once and be able to thrive in a fast-paced, independent work environment.

Major duties and responsibilities:

• Determine physical requirements, catering, and technical resource needs for all campus events and communicate those needs with the appropriate departments.
• Be the primary liaison for outside groups desiring to use Midway University facilities
• Maintain reservations through Catertrax system and ensure accurate records exist for each event
• Provide training on use of reservation system
• Build and maintain relationships with various rental equipment vendors and others who are essential to the successful presentation of events
• Discuss room set-ups with clients and design and create event set-up drawings as needed
• Carry and transport equipment as needed for events
• Ensure successful event set up and event breakdowns, including floral arrangements, audio equipment, and decorations
• Establishes guidelines for constituents regarding rates and policies regarding usage of Midway University facilities in conjunction with the Vice President of Finance
• Invoice and ensure receipt of payment from external clients

Minimum Qualifications

• Bachelor’s Degree
• Minimum of three years of event planning experience
• Experience with Microsoft Office products

Preferred Experience

• Experience with Catertrax software

Review of applications will begin immediately and continue until this position is filled.

Midway University is an equal opportunity employer.