Executive Assistant, Office of the Sr. Vice President of Aca…

The College

Community colleges are uniquely positioned to respond to workforce needs and make higher education an affordable reality. There has never been a better time to join a two-year college, and there’s no better place to do it than at Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation’s education and workforce landscapes. With more than 46,000 students across two campuses, at several regional learning centers, and online, Columbus State is the nation’s only institution recognized as an Achieving the Dream (ATD) college, an AACC Guided Pathways institution, and a participant in The Right Signals Initiative through the Lumina Foundation. Columbus State employees at all levels benefit from an engaging, collaborative, and supportive culture that rewards innovation and vision. We provide competitive compensation, comprehensive benefits, and professional development opportunities. We are dedicated to ensuring that the diversity of Columbus State faculty and staff reflects that of our students and region. We are proud to be a central part of a community that embraces differences and celebrates the many cultures, beliefs, and lifestyles that define Central Ohio.

The City

Columbus, Ohio is also home to The Ohio State University and more than 30 other colleges and universities as well as the headquarters of multiple Fortune 500 companies. Columbus is one of America’s fastest-growing cities, offering a wealth of cultural experiences, dining, entertainment, shopping opportunities, and more. That’s why Central Ohio residents find living here so fulfilling, both professionally and personally.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this position description.

Position Summary

Working in a dynamic and fast-paced office environment, the Executive Assistant provides executive level administrative support to the office of the Sr. Vice President/Chief Academic Officer, with minimal daily supervision. The incumbent in this position will work independently and perform administrative and project work of a complex nature conveying highly sensitive information while maintaining confidentiality. The Executive Assistant manages all daily office operations and makes important decisions on a regular basis. Supervises student workers and any part-time employees in the office and provides training and mentoring for new OAA division administrative assistants.

The incumbent in this position will have extensive knowledge of college policies, procedures, and practices and can prioritize the work of the office accordingly with a strong grasp of office protocols and executive level professional practices. The Executive Assistant will monitor the budget, assist with the capital equipment purchasing process, and numerous other student and institutional reporting requirements.

The ideal candidate will have strong interpersonal skills as the front-line representative for the office and sound judgment and reasoning. Mastery of office tools, including Microsoft PowerPoint, Word, and Excel and strong knowledge of college policies and protocols are a must. The individual must possess the ability to work in an office environment where working on multiple projects and priorities simultaneously is the norm. The ideal candidate will enjoy the multi-faceted work and the fast-paced nature of the work in the office.

Core Competencies Required

Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Collaboration, Communication, Quality Orientation, Technology Savvy, Positive Approach and Managing Relationships

Knowledge, Skills and Abilities:

Knowledge of: office practices and procedures [advanced level]; administrative assisting; office management; English word usage, spelling and punctuation.

Skill in: application of job related computer software; production typing; preparing business and operational reports; Microsoft Office applications.

Ability to: exercise sound judgment in dealing with responsible and potentially sensitive issues on behalf of the assigned executive; maintain and promote good public relations as representative of the college; maintain confidential and sensitive information; work independently demonstrating initiative.

Minimum Qualifications:

Associates degree in secretarial science, administrative assisting, or closely related field of study and at least four years performing progressively responsible exempt level work for an executive or an appropriate combination of education, training, coursework and experience may qualify a candidate. State Motor Vehicle Operator’s License or demonstrable ability to gain access to worksite(s).

Additional Information: First consideration for applicants must be received by close of business day 01/10/2020.

Compensation: Commensurate with experience

Job Type: Full-time

Experience:

• Progressively responsible exempt level work for an Executive: 4 years (Required)

Education:

• Associate (Required)

License:

• Driver’s (Required)

Application Question:

• Are you available to work Weekends and Evenings as needed?

Work Location:

• One location

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off
• Professional development assistance
• Tuition reimbursement

This Job Is:

• A job for which all ages, including older job seekers, are encouraged to apply