Facilities Project Manager

SUMMARY OF DUTIES
Under the direction of the Director of Facilities, serves as project manager for the District overseeing construction and modernization activities; serves as primary liaison between the District, architects, contractors, the City of Oxnard, and other related agencies, oversees site inspections; drafts building and construction specifications and construction contract documents; develops, implements, and manages the District’s sustainability and energy management and conservation programs to ensure efficient use of utilities and to maintain compliance with legal regulations and District policies; ensures compliance with all applicable laws and regulations; and performs a variety of other duties relative to assigned area of responsibility.

This is a single position classification responsible for overseeing the District’s construction projects and energy management programs to ensure school buildings and constructed and modernized in a manner which is efficient, safe, and aesthetically pleasing in order to directly support student learning and achievement.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES
The descriptions below are provided to demonstrate how this classification fits within the organization and to assist in quickly identifying key differences between classifications which may appear otherwise similar. All classifications are listed in order from highest to lowest.

The Director of Facilities is a single position classification with responsibility for the planning, organizing, coordinating, and directing of the District’s facilities, construction, and modernization programs and has formal responsibility for all actions of the Facilities Department including maintenance and operations services. In accordance with policy direction and guidance from the Deputy Superintendent of Business and Fiscal Services, an incumbent is responsible for developing and implementing short and long-range plans and strategies for meeting the District’s goals and objectives for construction, modernization, and all other aspects of facilities, maintenance, and operations.

The Facilities Project and Sustainability/Energy Manager is a single position classification with responsibility for the oversight of construction and modernization projects and serves as the primary liaison between the District, architects, contractors, the City of Oxnard, and other related agencies. The incumbent works directly with the Department of the State Architect and other agencies to ensure compliance with all applicable laws and requirements and develops, implements, and manages the District’s sustainability and energy management and conservation programs to ensure efficient use of resources.

The Senior Manager of Maintenance & Operations is a single position classification which has District-wide responsibility for all aspects of maintenance and operations including the supervision of subordinate managers in the areas of grounds and custodial services and ensures completion of day to day and contracted maintenance and construction projects. The incumbent directly manages maintenance services for District including carpentry, electrical work, HVAC repair, locksmith work, painting, and plumbing and monitors other operational services in the areas of grounds and custodial services.

SUPERVISION RECEIVED AND EXERCISED

• Receives supervision from the Director of Facilities;
• Provides technical and work direction to Facilities staff as needed;
• May provide supervision to assigned Facilities staff as directed.

Examples of Duties: ESSENTIAL DUTIES

• Oversees construction activities and conducts assigned project management activities; coordinates and serves as liaison between the District, architects, contractors, the City of Oxnard, and other related agencies;
• Monitors construction progress in relation to contractors’ adherence to schedules and to ensure construction is performed properly and according to standards;
• Serves as staff administrator for the modernization and reconstruction of buildings and deferred maintenance projects; compiles and completes necessary forms, reports, and documents required for State and Federal funding programs;
• Drafts reports and prepare documents for submittal to various state and local agencies, e.g., Division of the State Architect (DSA), City of Oxnard, Office of Public School Construction, California Energy Commission, various utility companies, etc.; prepare a variety of other Facilities Department and District reports.
• Monitors and coordinates job site plans and manages site conditions; assemble available preliminary planning data and criteria; prepares preliminary project schedules;
• Monitors project costs; reviews vendor invoices, contractor progress payment requests, for accuracy and correct billing; prepares labor, material, and cost estimates for approval;
• Conducts site inspections to facilitate, and during, construction; apprises contractors and District of non-conforming work and steps required to correct; recommends project inspectors and procure inspectors’ Qualification Records for approval by DSA; ensures energy efficiency in operations and compliance with District policy;
• Prepares and issues price requests for District-initiated changes desired during construction; determines when a change order is needed; assists in the processing and negotiation of the cost of change orders and disputes; reviews any proposed substitutions by contractor and monitors required submittals;
• Drafts building and construction specifications and construction contract documents; assists in the selection of design consultants; participates in value engineering sessions for construction projects;
• Prepares deferred maintenance project reports; prepares, revises, and reproduces boundary maps; maintains current and historic drawings of all facilities;
• Develops, implements, and manages the District’s energy and utility conservation, recycling, and E-Waste disposal programs to ensure efficient use of utilities and to maintain compliance with legal regulations and District policies; ensures operating efficiency and update programs and program guidelines as needed;
• Oversees and analyzes the District’s utility usage patterns, utility rate schedules, and the cost impact of inflation and rate increases; monitors utilities costs; verifies utility meter readings and billings;
• Advises and makes recommendations on alternate energy sources, consumption, and general energy and water conservation measure; serve as liaison to utility companies and other agencies involved with energy conservation efforts;
• Evaluates engineering analyses and proposals from outside vendors and provides input on contractual support activities (capital projects) related to energy management and the purchase of any products that affect energy consumption;
• Prepares energy requirement estimates and budget allotments for all District facilities and develops procedures for efficient utilization of energy sources;
• Completes grant applications for financial assistance under state and federal conservation programs; maintains records of State and Federal conservation grants received by the District;
• Oversees and ensures proper electronic waste disposal; organizes electronic waste disposal events;
• Prepares and presents reports to the Board of Trustees, County, City and District staff, and the public on project status and the District’s sustainability and energy conservation program;
• Maintains regular communication with site-based personnel to provide updates on construction, assist in the implementation of conservation practices and measures, and provide other relevant information;
• Develops and maintains contact with federal and state agencies and monitors state and national energy policy trends;
• Oversees the design, installation, programming, troubleshooting, maintenance, and repair of the District’s computerized Energy Management Systems (EMS); works with maintenance personnel in order to ensure proper operation of all energy management systems and equipment; implements EMS setback programs and shutdown checklists; maintain wiring and installation diagrams of systems and reports safety hazards;
• Writes specifications, collects and analyze energy usage and security incident data; coordinates site improvement contracts;
• Researches, identifies, and ensures District participation in all available energy-related rebate programs;
• Provides input to District leadership regarding energy and environmental design and best practices;
• Reviews existing solar power generating systems and evaluates and recommends options related to future solar projects;
• Maintains all records and data related to assigned conservation programs.

Other Related Duties

• Attends trainings, workshops, and seminars related to school facilities construction and energy conservation and management programs;
• Conducts meetings, in-service trainings, and presentations to students, staff, and the public on the topics of environmental studies, conservation, efficient energy utilization, and other related topics; serves as a resource to District staff in the development of environmental studies and conservation curriculum.
• Performs related duties and responsibilities as required.

Employment Standards: Education: A Bachelor’s degree or equivalent from an accredited college or university with a major in architecture, construction management, engineering (civil, electrical, mechanical, or structural), or other closely related field.

Experience: Five years of experience in California community college or public school district facilities construction/project development and management.

Special: Possession of a valid California driver’s license.

Ability to be insured, and continue to be insurable, by the District’s liability insurance carrier.

All licenses, certificates, and other requirements listed above are required at the time of employment and must be maintained during the course of employment unless otherwise noted.

Physical Requirements: Employees in this classification stand, walk, sit, stoop, bend, reach overhead, lift and carry up to 50 pounds without assistance, push, pull, use fingers, wrists, and hands repetitively, climb stairs and ladders as needed, use both hands simultaneously, speak clearly, hear normal voice conversation, and see small details.
Supplemental Information: KNOWLEDGE, ABILITIES, AND TRAITS
Knowledge of:

• Current methods, materials, costs, and equipment used in various building construction activities;
• Pertinent Federal, State, and local laws, codes, and regulations including California Public Contract Code and Public Works and Division of State Architect (DSA) rules and regulations;
• Health and safety procedures and practices including OSHA and CAL/OSHA regulations;
• Principles and procedures of project cost analysis;
• Principles of heating, ventilation, and air-conditioning systems;
• Principles of electricity, natural gas, and water distribution;
• Utility rate schedules and billing procedures;
• School facility funding sources and rebate programs and applicable application submission procedures and requirements;
• Operational characteristics, services, and activities of an energy management and conservation programs;
• Computerized energy management systems (EMS) and their functions and controls;
• Correct English usage, grammar, spelling, punctuation, and vocabulary;
• Modern office practices, procedures, and equipment;
• Good public relations techniques.

Ability to:

• Read and interpret construction drawings, contract documents, and schedules;
• Efficiently operate a variety of office machines and equipment such as personal computers and all applicable hardware and software, copiers, printers, scanners, telephones, calculators, and fax machines;
• Understand, accurately interpret, and communicate to managers, employees and the public applicable laws, rules, regulations and guidelines;
• Provide leadership in complex activities involving many participants;
• Analyze complex problems and develop efficient and effective solutions and alternatives;
• Prepare clear and concise reports;
• Establish and maintain effective working relationships;
• Exercise good judgment;
• Work independently with limited supervision;
• Analyze situations accurately and adopt an effective course of action;
• Collect, analyze and interpret technical data and communicate effectively to non-technical individuals;
• Work effectively within established time schedules, with minimal direction, and under tight deadlines;
• Communicate effectively, both orally and in writing;
• Provide information and assistance to parents, the general public and other staff members in a helpful, courteous and timely manner;
• Safely operate a mother vehicle;
• Follow good health and safety principles and practices.

Traits:

• Diligently attends to details and quality;
• Easily adapts to situations and changes;
• Effectively manages one’s own time, priorities, and resources;
• Is trustworthy and responsible for his/her actions;
• Logically grasps and thinks through issues and problems;
• Promotes goals and leads by example;
• Remains steady under pressure;
• Stays focused and has good work ethic;
• Strives to meet customers’ needs;
• Works around obstacles and is self-starting.

WORK ENVIRONMENT: Employees in this classification work both inside and outside, at construction sites, with frequent interruptions, with changing priorities and short deadlines, in varying temperatures including extreme heat and cold, with potential exposure to heavy machinery, with irregular hours including nights and weekends, and drive an automobile to conduct work.

APPOINTMENT: In accordance with Education Code Section 45301, an employee appointed to this class must serve a probationary period of one (1) year during which time an employee must demonstrate at least an overall satisfactory performance in order to attain permanent status in the classified service.

Please refer to the “Employment Standards” section of this bulletin to make sure you meet all requirements before applying. Applications for employment are accepted online only.

For an overview of the Classified Employment Process including information on application screening, testing, health and welfare benefits, and advanced salary step placement, please click here: Classified Employment Procedure.

This is a Dual Certification Recruitment: Candidates who attain a passing score on each examination part will be placed in rank order on an eligibility list after promotional credits are added to the composite test scores of promotional candidates. These examinations are open to permanent employees and the public.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

**Changes to the job title pending approval by the Personnel Commission 11/2019**