Director of Operations for Baseball

The Program Coordinator for Baseball provides operational support to the baseball team. This position manages the day-to-day administrative & operational functions for the baseball program including, but not limited to, travel logistics, planning recruiting and alumni events, and assisting with promoting and marketing the baseball team.

**Willingness and ability to work non-traditional hours including early mornings, evenings, holidays and weekends. Travel required.

Responsible for adhering to all Department and University policies and procedures, as well as the rules, regulations, bylaws and interpretations of the Big Ten Conference and the NCAA.

Specific Responsibilities:

• Oversee, organize and coordinate all aspects of both home and away game day management and logistics including, but not limited to, team meals, ground transportation, flights, hotel accommodations, team practice sites, etc.
• Assist with budgeting by maintaining record of expenses and reconciling team travel expenses in a timely manner.
• Assist with game day operations; communicating with game day officials (umpires), submitting pass lists; setting up and organizing video, sports information director duties, etc.
• Plan and execute special events such as tailgates, alumni weekend, parents’ weekend, scout day, official/unofficial visits, etc. Responsible for managing registration and RSVP lists, coordinating food and beverage, and event set up/tear down.
• Serve as the liaison between visiting school representative and Northwestern Baseball.
• Liaison with Development team to assist with fundraising and alumni and donor relations.
• Manage and coordinate the schedules of the players to assist with special requests and events.
• Organize and implement a student manager program.
• Serves as the liaison to various departments within Athletics, assisting the coaches with completing paperwork and following up on requests for information.
• Assist Marketing with marketing and promoting Northwestern Baseball, including game day promotions and ticketing; collaborate and execute social media marketing strategy in with Athletics Communications.

Performs other duties as assigned

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor’s or higher degree; OR appropriate combination of education and experience.
• Working knowledge of Microsoft Office programs.
• Possess ability to communicate effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar.
• Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly.

Preferred Qualifications: (Education and experience)

• Previous experience with a Division I baseball program preferred.
• Knowledge of rules and regulations of the NCAA, Big Ten Conference and Northwestern University preferred.