Organization summary
DAA is a leading provider of Industry 4.0 Product Lifecycle Management (PLM) Digitalization which enables our customers to become competitive leaders. Industry 4.0 is the fourth Industrial Revolution establishing a broad, interconnected network of computer and hardware systems combined together for large scale automation. DAA’s PLM expertise within Industry 4.0 has been our focus for over 20 years as we have helped many companies increase profitability, reduce cycle-times and cost. DAA’s industries of expertise include Aerospace & Defense, Marine, Consumer Products, Machinery & Equipment, Automotive & Transportation, Medical Devices, and Energy.
Role and responsibilities
Primary responsibilities include but are not limited to providing general office support to Accounting, facilities management, Sales & Business Development, contracts and HR.
Qualifications and required skills
· High School Diploma / GED
· MS Office (MS Word, Excel, Outlook, Power Point – all required)
· Graphic design and content layout using MS Publisher
· Organized, methodical, attention to detail
· Strong grammar and spelling proficiency
· Auditing experience
· Reliability, follow through, and can-do attitude
· Welcoming demeanor
· High degree of confidentiality
Experience:
Minimum 1 year’s general office experience
Essential functions
PERCENT OF TIME MAJOR FUNCTIONS
20% Support President and CEO
15% Accounting support
5% Contracts support
50% General Admin, Facilities and HR support
10% Marketing and Business Development
Support President & CEO:
- Calendar management
- Travel arrangements
- Coordinating meetings
Accounting Support
- Auditing credit card bills
- Expense report audits for compliance with Company Polices & Procedures
- Misc. Tasks (EZ pass process, Mail processing, Purchasing Stamps, etc…)
General Administrative, Facilities & HR Support:
- Maintaining supply levels (coffee, snacks, supplies, etc.)
- Luncheon/breakfast meetings (ordering, set up, etc.)
- Mail distribution
- Photocopying, faxing, scanning
- Reception and incoming calls
- Maintain facility vendor relationship
- Support HR with non-confidential tasks
Contracts Support:
- Filing contracts, quotes, NDA’s, DDNF’s
- Proofing quotes for grammar and formatting
Marketing & Business Development Support:
· Support with conferences, travel, marketing material
Additional notes
- Willingness to take direction
- Strong customer service orientation & passion for execution
- Strong interpersonal and oral communication skills
- Ability to work with eclectic personalities
- Desire and ability to work within a team-oriented, collaborative environment
- Ability to work in a rapidly changing work environment and requirements
- Ability to effectively prioritize and execute tasks in periodic high-pressure situations
- Manage and prioritize multiple projects
- High standard and expectation of quality with attention to detail
Job Type: Full-time
Salary: $15.00 to $20.00 /hour
Experience:
- administrative assistant: 1 year (Preferred)
Education:
- High school or equivalent (Required)
Work authorization:
- United States (Required)
Additional Compensation:
- Bonuses
Work Location:
- One location
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
- Flexible schedule
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