A sensitive position requires a fingerprint-based criminal history check. This position does NOT require a fingerprint-based criminal history check.
This position is designated as a Campus Security Authority. A Campus Security Authority (or CSA) is defined as an “official of the institution with significant responsibility for student and campus activities.” A CSA is required to immediately report any crime that is reported to them to the University Police who will then review, evaluate, and investigate the reported crime. Annual training is required by the Department of Education for all personnel who have been designated as a Campus Security Authority.
A “designated position” means the position could potentially be required to work (depending on the event) during an emergency closing. This is NOT a “designated position.”
This position does NOT require a Statement of Personal Economic Interest.
A restricted position would be subject to availability of funding. This position is NOT subject to availability of funding.
In consultation with the Executive Director of University Events and Special Projects, using discretion and independent judgment, plans and implements major ceremonial events to include social and other special events to promote a positive image of, build lasting relationships with students, parents and the CNU community, and increase giving to the University.
In consultation with the Executive Director of University Events and Special Projects and Senior Administration and collaboration with the University Events Team, designs, plans, implements, and staffs an annual set of over 150 special events to include: commencement, convocations, Board of Visitors’ meetings and events, presidential meetings and events, ceremonial events and anniversaries, welcome week and getting started week events, freshman dessert series, family weekend, homecoming, holiday events, advancement/fund-raising events, major faculty events, major athletics events, faculty/staff appreciation events, dedications, groundbreakings, and other events, as assigned.
Provides consultation and support, as required, to on-campus events that involve the Office of the President.
Assists other campus departments in assessing and evaluating on-campus events to support or improve events, as directed by the Executive Director or President.
Maintains and updates the University events webpage, social media channels and online registration sites and forms through iModules.
Manages and serves as host all events at the President’s House, including rentals and outside events.
Assists with Alumni and Admission events, as needed.
Oversees logistical arrangements including facility and menu negotiations, managing event follow up, and making recommendations for improvements from post-event evaluations.
Develops and maintains detailed guidelines and protocols for appropriately managing events and develops and implements procedures needed to support the efficient use of institutional resources.
Manage the RSVP process, data management and mailing list creation for all events.
Maintains accurate records of events, including the purpose of event, vendors, guest lists, attendance counts; providing partner departments with final data following each event.
Creates original graphic and written content for invitations, signage, print and digital collateral materials.
Develop and maintain very positive and professional customer service and/or relations within the office/department and with all constituencies to include students, faculty, staff, guests, and employees. Demonstrate a positive and professional attitude and treat everyone with dignity and respect. Fully support the “Student’s First” value at CNU and routinely goes the extra mile in providing service.
Review and communicate safety issues to assure a safe and healthy workplace and a reduction in work related absence.
This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.
Perform other duties as assigned.
Ability to analyze situations and develop solutions; travel and work non-traditional hours; manage people and projects. Ability to foster positive internal and external public relations. Demonstrated ability to manage several projects simultaneously. Ability to work both independently and in a team environment. Ability to communicate effectively. Excellent customer service skills. Strong organizational and time management skills. Strong computer skills. Basic website maintenance, phone and email skills required.
A Master’s Degree in a related field, or a Bachelor’s Degree plus significant event planning experience that equates to an advanced degree is required.
Experience coordinating a wide-variety of events paired with knowledge of traditional etiquette, ceremonial protocol and conventional social amenities; basic graphic design to create invitations, flyers, emails and social media marketing; experience managing budgets; experience with the physical set-up and break down of events, specifically knowledge of the methods, materials, equipment and techniques used.
Prior experience planning events in a College or University setting. Experience using the Microsoft Office Suite, Adobe Creative Suite and app-based event management/check-in tools like Social Tables and iModules. Experience and knowledge of methods, materials, equipment and techniques used for lighting and sound at events.
Selected by The Princeton Review to be included in The 385 Best Colleges: 2020 Edition, Christopher Newport University is a public school offering a private school experience — great teaching, small classes, and a safe, vibrant campus. A “student-first, teaching-first” community, CNU is dedicated to the ideals of scholarship, leadership and service. The University is located in Newport News, Virginia and enrolls 5,100 students. Academic programs at CNU encompass more than 90 areas of study, from biology to business administration and political science to the performing arts. The University has recently completed over $1 billion in capital construction on its 260-acre campus, generated over 7,200 applications for a freshmen class of 1,238 and has been ranked by U.S. News & World Report’s America’s Best Colleges guide as third among public regional universities in the South and sixth among all regional universities in the South. In addition, CNU is ranked third among all public schools for having “the highest proportion of classes with fewer than 20 students.” Christopher Newport University is committed to ensuring that all people are welcomed, honored and fully engaged in the life of our academic community. We seek exceptional and diverse candidates and encourage applications from individuals who are underrepresented in their profession. For further details and information about Christopher Newport, visit http://www.cnu.edu.
Interested parties are requested to submit a cover letter; current resume; and the names, addresses, and telephone numbers of at least three professional references at the time of application. Review of applications will begin January 12, 2020. Applications received after January 12, 2020, will be accepted but considered only if needed. Search finalists are required to complete a CNU sponsored background check.
Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.
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