Project Manager

American Office (AO) IS one of the largest Herman Miller Office Furniture Dealers in the south. We are currently seeking an energetic experienced Project Manager to add to our growing team. This is a full-time position. Ideal applicants have experience to include office furniture, construction and/or commercial interiors. The company is headquartered in Baltimore, Maryland with additional office locations in, Richmond, Chantilly, Rockville, Washington, D.C. and Charlottesville and Virginia Beach, serving clients in the surrounding Mid-Atlantic region. Each Office has a local Project Manager.

Job Overview:

The Furniture Project Manager is located out of our Virginia Beach office. This individual is the point of contact for all aspects of assigned contract furniture projects from inception of project to final close-out and invoicing. This individual plans, coordinates, and oversees all plan revisions, approvals, orders, scheduling, and delivery of furniture from start to finish to ensure customer satisfaction.

Responsibilities:

• Lead point of contact for customer and all third party firms for all project communications
• Provide professional customer interface and client relations throughout project
• Responsible for customer sign-offs, approvals, and formal paperwork
• Project planning, ordering, coordination, and management
• Establish overall project scope and manage dealer/manufacturer team to ensure coordinated effort
• Develop order and install schedule based on overall project scope and customer’s final move-in date requested
• Review project site, plans, product specifications for accuracy
• Review Manufacturer Order Acknowledgements for any discrepancies
• Provide single point of contact for, and coordinates with, client and all third party firms (A&D firm, contractor, cabling vendor, building manager, electrician and other trades, client’s facility and IT groups, installers, etc.)
• Attend project meetings and maintain detailed project documentation/notes, including documentation of key project decisions and customer/project requests/revisions
• Provide timely, formal, written communications and all necessary reports throughout project to client, dealer, and project team
• Manage Order Acknowledgements, Installer Receiving Report, packing slips, plans, sign-offs and approvals, order PO#s and shipping order #s, and schedule and tracking information
• Review furniture plans and BOM/specifications for accuracy, completeness, and correct product application and pricing
• Direct order entry and/or coordinate with order entry team for order entry notes and line tagging
• Review ship dates for adherence to original requirements and provide schedule and updates to customer often
• Attend project install and work directly with installer to ensure correct staging and installation per the plan
• Note any product damage and work with manufacturer on corrective action
• Walk project and develop punch list; responsible for punch list resolution
• Confirm project completion and ensure all invoicing is timely and accurate

Knowledge, Skills and Abilities:

• Effective verbal and written communication skills
• Excellent interpersonal/customer service skills
• Must possess excellent time management skills
• Must be able to handle multiple projects with deadlines in a fast-paced environment
• Must exhibit a professional demeanor as well as using tact when dealing with others
• Excellent organizational skills required
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.)

Ability to analyze, plan, schedule, and implement project plans
Position is direct hire ONLY. Base plus bonus discussed during interview.

Job Type: Full-time

Salary: $46,000.00 to $60,000.00 /year

Experience:

• Project Management: 4 years (Required)

Location:

• Virginia Beach, VA 23462 (Required)

Application Question:

• Have you worked with commercial accounts? Send resume and salary requirements to: jmcmahon@americanoffice.com

Work Location:

• One location

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off
• Flexible schedule