Position Overview:
Provides professional administrative support and ensures that the executives maintain a high level of responsiveness to the organization, while maintaining maximum availability. Uses initiative and discretion to complete a variety of executive level communications, and proactively anticipates calendar development, receives visitors, maintains confidential files, completes special projects, prepares presentation materials, statistical reports, and takes minutes at a variety of meetings. Responsible for coordinating meetings, appointments, and travel arrangements on behalf of the executive that he/she supports. The Executive Assistant is a key contributor in fostering positive relationships on behalf of the executive within the company and the community at large.
Education
Experience
Provides professional administrative support and ensures that the executives maintain a high level of responsiveness to the organization, while maintaining maximum availability. Uses initiative and discretion to complete a variety of executive level communications, and proactively anticipates calendar development, receives visitors, maintains confidential files, completes special projects, prepares presentation materials, statistical reports, and takes minutes at a variety of meetings. Responsible for coordinating meetings, appointments, and travel arrangements on behalf of the executive that he/she supports. The Executive Assistant is a key contributor in fostering positive relationships on behalf of the executive within the company and the community at large.
Qualifications:
Education
Associates Degree required or equivalent combination of education and experience.
Bachelors Degree preferred
Experience
Prior experience working in a large healthcare organization providing executive level administrative support, as typically acquired during 5-7 years in a similar position.
Demonstrated ability to understand physician practices and governance while working with executive boards.
Previous experience taking minutes at board, committee and management meetings.
Demonstrated professional experience in progressively responsible executive position.
Demonstrated ability to manage multiple projects simultaneously, positively handle contacts with public dignitaries and board chairs, effectively maintain office organization and work flow systems that accommodate rapidly changing priorities.
Proven ability to operate in an integrated system.
Significant experience working with electronic calendaring and mail systems.
Extensive experience with Microsoft Office suite of products, related tools and techniques.
Demonstrated ability to understand physician practices and governance while working with executive boards.
Previous experience taking minutes at board, committee and management meetings.
Demonstrated professional experience in progressively responsible executive position.
Demonstrated ability to manage multiple projects simultaneously, positively handle contacts with public dignitaries and board chairs, effectively maintain office organization and work flow systems that accommodate rapidly changing priorities.
Proven ability to operate in an integrated system.
Significant experience working with electronic calendaring and mail systems.
Extensive experience with Microsoft Office suite of products, related tools and techniques.
Skills/Knowledge
Expert knowledge of the English language including correct use of spelling, grammar and punctuation is required, as well as the ability to compose business correspondences.
Thorough knowledge of healthcare, corporate organizations and document review.
In-depth knowledge of office machines (printers, copiers, faxes, etc.), related software programs and telephone systems.
General knowledge of Sutter Health procedures and policies is desirable.
Excellent oral, written and interpersonal communication skills, demonstrating excellent guest relations and problem solving skills.
Skilled in meeting, event and agenda planning.
Demonstrated ability to effectively establish priorities and meet deadlines when receiving work from more than one person.
Proven ability to be detail oriented, self-directed and able to work with minimal supervision.
Strong problem identification, analytical, problem resolution, persuasion and negotiation skills.
Advanced skills in word processing and business letter writing with the demonstrated capability to type 65 wpm .
Must have demonstrated ability to deal with extremely confidential information, and demonstrate tact, and high level of professionalism.
Proven ability to transcribe from dictation equipment and take meeting minutes.
Possess high ethical standards; ability to exercise discretion and trustworthiness
Ability to perform under pressure and in a very dynamic environment with a high degree of composure, initiative and motivation
Strong organizational and prioritization skills with the ability to manage several project simultaneously
Thorough knowledge of healthcare, corporate organizations and document review.
In-depth knowledge of office machines (printers, copiers, faxes, etc.), related software programs and telephone systems.
General knowledge of Sutter Health procedures and policies is desirable.
Excellent oral, written and interpersonal communication skills, demonstrating excellent guest relations and problem solving skills.
Skilled in meeting, event and agenda planning.
Demonstrated ability to effectively establish priorities and meet deadlines when receiving work from more than one person.
Proven ability to be detail oriented, self-directed and able to work with minimal supervision.
Strong problem identification, analytical, problem resolution, persuasion and negotiation skills.
Advanced skills in word processing and business letter writing with the demonstrated capability to type 65 wpm .
Must have demonstrated ability to deal with extremely confidential information, and demonstrate tact, and high level of professionalism.
Proven ability to transcribe from dictation equipment and take meeting minutes.
Possess high ethical standards; ability to exercise discretion and trustworthiness
Ability to perform under pressure and in a very dynamic environment with a high degree of composure, initiative and motivation
Strong organizational and prioritization skills with the ability to manage several project simultaneously
Organization: Sutter Health System Office
Employee Status: Regular
Benefits: Yes
Position Status: Non-Exempt
Union: No
Job Shift: Day
Shift Hours: 8 Hour Shift
Days of the Week Scheduled: Monday-Friday
Weekend Requirements: Other
Schedule: Full Time
Hrs Per 2wk Pay Period: 80
Employee Status: Regular
Benefits: Yes
Position Status: Non-Exempt
Union: No
Job Shift: Day
Shift Hours: 8 Hour Shift
Days of the Week Scheduled: Monday-Friday
Weekend Requirements: Other
Schedule: Full Time
Hrs Per 2wk Pay Period: 80
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