Administrative Assistant to the President

About Us:
The Ugly Duck Warehouse provides quality building materials, offered at the lowest prices. We sell finish building materials from kitchen cabinets, to bathroom vanities, doors, or moulding. As a liquidation company, we buy new and distressed inventories. Our goal is to provide the best price in America. This is not Home Depot or Lowe’s: We are The Ugly Duck!

About the role:

We are seeking a qualified administrative assistant to join our team! The administrative assistant will organize files, create correspondence, prepare reports and documents, manage calendars to schedule appointments, sort mail, prepare invoices and offer general staff support. They may serve as an initial point of contact, answering phones and greeting visitors. They might engage in event planning and meeting setup and implementation. Very often they will make travel arrangements and generate itineraries.

Responsibilities:

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

Requirements:

• Need knowledge of building materials (doors, molding, flooring, cabinets). Management skills, customer relations, check invoices/door sheets for correctness, ordering and stocking of product.
• Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.
• Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant’s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
• Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.

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Job Type: Full-time

Salary: $30,000.00 to $50,000.00 /year

Experience:

• bookkeeping: 1 year (Required)
• scheduling: 1 year (Required)
• Administrative Assistant: 1 year (Required)
• Building materials/hardware industry: 1 year (Preferred)

Job distance:

• Spokane, WA: Between 31 and 40 miles (Preferred)