Executive Assistant to the President

Amazing Executive Assistant

Profile

• Possess and uses exceptional judgment
• Is a self-starter, takes initiative, does things because they make sense and will help, not because asked
• Is knowledgeable, resourceful, doesn’t have to be told how to do things
• Takes responsibility for own work, admits mistakes
• Demonstrates strong seamless follow through, no reminders needed
• Is genuinely helpful, takes pride in work, works for the joy of it
• Attends to details, dots the “I”s, crosses the “T”s
• Understands my business and anticipates what is needed without being told
• Works quickly and thoroughly, consistently checks own work for accuracy
• Utilizes the 80/20 rule – knowing when 80% will do and when 100% is needed
• Wants to work, but doesn’t need to work
• Prefers flexible work hours and can flex work time up and down as needed
• High availability and responsiveness throughout the week, even when only working a partial week
• Likes multi-tasking and can keep it all straight
• Represents me well with my clients and my clients like him/her
• Prefers working independently

• Hours: Dependent upon work load which will vary: 5 – 20 hours/week – 8-10 average
• Location: Virtual with daily pick-ups/drop-offs @ my office

• Maintains complete confidentiality of all information exposed to
• Manages my calendar with care and attention to detail

• Set appointments with clients and prospects
• Anticipates calendar and travel issues and resolves
• Proactively secures meetings to optimize time and revenue
• Helps create and manage unique and meaningful client/prospect events

• Brainstorms possibilities
• Applies creativity
• Creates and sends invitations

• Manages inventory of office supplies proactively

• Learns what is needed
• Checks quality and adequacy of supplies regularly
• Purchases additional supplies as needed, on a timely basis
• Stocks supplies, anticipating needed supplies
• Creates and maintains client database independently

• Creates organization scheme/uses existing software
• Labels appropriately
• Maintains in alpha order

• Maintains filing system efficiently

• Creates organization with existing system
• Acquires organizing tools as needed
• Files documents on a timely basis
• Follow ups on miscellaneous client requests in a timely and friendly manner

Job Type: Part-time

Salary: $15.00 /hour

Application Question:

• If you were an animal, what would you be and why?

Work Location:

• Multiple locations
• Fully Remote

Benefits:

• Flexible schedule

Working days:

• Monday
• Tuesday
• Wednesday
• Thursday
• Friday

Typical start time:

• 8AM

Typical end time:

• 5PM

This Job Is:

• A job for which military experienced candidates are encouraged to apply
• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma