Executive Assistant To CEO

Summary: We have begun a search for a top-talented Executive Assistant to function as the right arm of the President & CEO of one of the fastest growing companies in the Merrimack Valley, recently ranked the 8th largest real estate developer in Massachusetts. This position is located at our Corporate Offices at The Riverwalk in Lawrence, MA (North Andover town line). This individual must be disciplined at maintaining the highest level of confidentiality and possess the skills and experience required to provide “above and beyond” administrative support to this office as well as partner closely with Executive Team members to ensure a highly efficient and effective office.

Responsibilities (including but not limited to):

• Proactively anticipate the needs of this office, taking appropriate steps to execute whatever actions are required (getting lunch, picking up dry cleaning and other errands or tasks personal in nature).
• Manage complex calendars always maintaining control over changes/requests to ensure effective time management and follow through.
• Coordinate and procure all travel arrangements giving serious consideration to all events and challenging schedules to ensure timeliness and efficiency.
• Streamline CEO’s time by reviewing mail (electronic, etc.), drafting responses, responding directly on his behalf or routing to the appropriate staff member; ensuring brochures and other marketing or informational collateral, project poster boards are on hand and readily available to the CEO.
• Ensure CEO’s conference room is prepared and ready for meetings 15 minutes prior to scheduled meetings; A/V and other needed equipment is 100% functional.
• Assist with meeting preparation creating presentations and compiling other pertinent documents.
• Maintain contact database, real estate project files and track project milestones.
• Partner with Human Resources, Marketing, Communications and other Corporate functions as needed to plan and assist with corporate events (in-house or off-site activities), celebrations and conferences; support staff with space planning and
• Take ownership of ad hoc projects under the direction of leadership team members to advance the achievement of goals and the mission of this office.
• Embrace a flexible schedule outside the standard business hours to accommodate the needs of this office.

Requirements:

• Bachelor’s degree required with 5+ years of demonstrated experience supporting C-level executives.
• Ability to apply sound judgment to reach decisions independently.
• Aptitude to maintain a strong focus on understanding the bigger picture – i.e., project oriented vs. task oriented.
• Strong analytical skills to assess a variety of complex issues and take appropriate action(s) to resolve.
• Adapt well to change in plans, priorities and be accepting and comfortable with ambiguity.
• Adhere to strict confidentiality standards, absolute discretion and appropriate handling of highly sensitive information.
• Work well independently with minimal guidance and collaborate effectively with all levels of staff.
• Willingness to assume additional responsibilities as necessary regardless of existing workload.
• Experience using video conferencing systems and other electronic communication devices.
• Proficiency with a variety of computer software applications (Microsoft Office Suite, Outlook, etc.); agility to learn new technologies and software.
• Sound knowledge of social media platforms (Facebook, Instagram, Twitter, LinkedIn, etc.).

• Excellent written and oral communication skills, including the ability to present information succinctly.
• Ability to manage multiple assignments, projects simultaneously all the while demonstrating strong composure and flexibility under tight time constraints.
• Demonstrate extreme customer care techniques such as empathy, patience, advocacy, and conflict resolution.
• Highly organized and detail-oriented with an entrepreneurial spirit.

Job Type: Full-time

Competitive compensation and benefits package (401K, Health/Dental/Life/STD/Accident; paid holiday, vacation, sick and personal time)! Free gym membership and other great perks!

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