This is administrative work in which the incumbent serves as assistant to the agency head. Work involves formulating, directing, and controlling the internal operations of an organization through bureau or division directors or other subordinate personnel. Incumbent initiates significant program development within very broad general policy and functions as coordinator of agency activities as delegated by the executive director. Frequent contacts outside the immediate agency require persuasion and diplomacy in discussing controversial subject matter. In the absence of the executive director the incumbent assumes full responsibility of the Division. Work is reviewed infrequently for desired results by the executive director.
Examples of Work: Examples of work performed in this classification include, but are not limited to, the following:
Performs all functions and exercises of an agency through division directors or other subordinate personnel.
Recommends policy, rules, and regulations as necessary.
Provides administrative leadership for functional areas of program responsibility.
Serves as liaison representative to other state/federal governmental agencies as well as private entities.
Ensures coordination of activities of the agency with other state agencies.
Maintains effective public relations with federal and state agencies and the public, including interpretation and advocacy of agency policy.
Directs fiscal accounting and budgeting activities.
Recommends budget requests and expenditures of the agency.
Recommends the appointment of personnel as needed.
Performs related or similar duties as required or assigned.
Minimum Qualifications: These minimum qualifications have been agreed upon by Subject Matter Experts (SMEs) in this job class and are based upon a job analysis and the essential functions. However, if a candidate believes he/she is qualified for the job although he/she does not have the minimum qualifications set forth below, he/she may request special consideration through substitution of related education and experience, demonstrating the ability to perform the essential functions of the position. Any request to substitute related education or experience for minimum qualifications must be addressed to the Mississippi State Personnel Board in writing, identifying the related education and experience which demonstrates the candidate’s ability to perform all essential functions of the position.
EXPERIENCE/EDUCATIONAL REQUIREMENTS:
Education:
A Master’s Degree from an accredited four-year college or university.
AND
Experience:
Seven (7) years in the special experience defined below, five (5) years of which must have included line or functional administrative or advanced technical supervision.
OR
Education:
A Bachelor’s Degree from an accredited four-year college or university.
AND
Experience:
Eight (8) years of special experience defined below, five (5) years of which must have included line or functional administrative or advanced technical supervision.
Special Requirements:
Employment must have been in an administrative, professional capacity in an area of work related to the functional responsibility of the agency in which the position exists. In those agencies where registered specialists provide the primary source of functional and technical knowledge for planning and accomplishing the mission of the agency, the incumbent must also be registered and experienced in that profession. Work experience must have included supervising and coordinating a variety of functions.
Substitution Statement:
Related education and related experience may be substituted on an equal basis, except there shall be no substitution for the five (5) years of line or functional administrative or advanced technical supervision.
Essential Functions: Additional essential functions may be identified and included by the hiring agency. The essential functions include, but are not limited to, the following:
1. Formulates, directs and controls the internal operations of the organization through bureau or division directors or other subordinate personnel.
2. Exercises administrative leadership for all phases of programs within the agency.
3. Maintains effective public relations and coordinates activities with other agencies.
4. Directs budgeting activities and approves budget requests.
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