Charter School Business Manager “5 YEARS” EXP REQUIRED

Company: Odyssey Charter School

Location: Wilmington, DE 19805

Position Class/Title:

Business Manager

FLSA Status:

Exempt

Department :

Business Management

Direct Reports:

Yes

Reports To:

Head of Schools

Campus Operations Officer

Team:

Business Office

Position Summary:

The Business Manager will be the hands-on strategic leader of Human Resources and Finance and will oversee the planning, development, implementation, and maintenance of the Odyssey’s Human Resources and Financial Services. S/he works closely with the Head of School and Campus Operations Officer to provide transactional and analytical support for all related activities. The incumbent is responsible for all the school’s financial reports and leads the annual budgeting and audit processes, ensuring that the school meets all state compliance requirements in these areas.

Principal Responsibilities and Task:

The following statements describe the general nature and level of the work performed. They should not be considered an exhaustive list of all duties. Employees may perform other related duties as required or requested.

Duties/Responsibilities:

In collaboration with senior leadership, develops, implements, operates, maintains, and controls the essential Human Resources and Financial business of Odyssey.
Defines and implements key performance indicators and strategic objectives for the departments; facilitates measurement of those objectives and report the results to the senior leadership team.
Drafts and implements policies and best practices to support achievement of objectives and required standards.
Drafts business plans for new products, services, and markets.
Ensures availability of adequate and appropriate equipment, staffing, and systems; recommends additional staffing and services.
Ensures compliance with federal, state, local, and organizational laws, regulations, guidelines, and best practices, including but not limited to tax laws, generally accepted accounting principles (GAAP), federal acquisition regulations (FAR), and cost accounting standards (CAS).
Maintains knowledge of developments and trends in finance and human resources administration including technological advances for the department.

Key Position Responsibilities:

Finance and Accounting:

Oversees Finance and Accounting operation,
Develops the annual budget and manages revenue and expenditure targets,
Leads the annual audit process of the school’s financial statements,
Working with the Head of School and the Campus Operations Officer, ensures that:
Strong policies and procedures are in place,
Policies and procedures are monitored and continuously improved across the campus,
The school has a strong internal control environment,

Responsible for Odyssey’s financial records,
Participates in the review and approval process for all payables,
Oversees the cash management function,
Responsible for all school financial reports required by the Odyssey Board of Directors, State and Federal Governments, Investors and third-party auditors,
Provides strategic financial planning guidance to the Head of School and Campus Operations Officer,
Provides financial management support to campus leadership in the landlord – tenant business relationships.

Human Resources:

Oversees the Human Resources operation,
Maintains accurate office records, including personnel files, contacts with full confidentiality as appropriate and required by law,
Develops and recommends the preparation of staff contracts under Board of Director guidelines,
Oversee and recommends the administration of employee benefits, within state standards and requirements.
Manages the success factors performance management systems for non-academic staff.

Other Responsibilities:

Apprise the Head of School and Campus Operations Officer of local, state and federal business-related legislation, policies and practices, compliance and other related matters that could impact school operations,
Manages the receipt and filing all human capital and vendor contracts, ensuring that all employment and business relationships are appropriately supported and documented,
Oversees and ensures the Bid and Request for Proposal (RFP) processes for the school,
Implements and ensures functional guidance to Financial Supervisor and Senior HR Specialists who oversees summer, after school, before and after-school care, transportation, facilities and lunch programs, as needed and appropriate.

Position Core Competencies (Success Factors):

The top six core competencies for this position are:

Initiative & Sense of Urgency – Tackles problems and takes independent action, prioritizes well shows, energy, instills urgency in others, meets deadlines. Also seeks out new responsibilities, acts on opportunities, generates new ideas, and practices self-development.
Job Knowledge – Understands duties and responsibilities, has necessary job knowledge and technical skills, understands company mission/values, keeps job knowledge current, is in command of critical issues.
Budgets/Cost Control – Plans for and uses resources efficiently, always looks for ways to reduce costs, creates accurate and realistic budgets, tracks and adjusts budgets, contributes to budget planning.
Decision Making/Judgment – Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, and communicates decisions to others.
Quality – Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
Communication – Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.

Professional Experience Requirements:

A minimum of 5+ years of experience in the relevant fields of financial and human capital management,
2+ years of supervisory experience,
Full proficiency preferred in the state of Delaware’s First State Financial (FSF), Payroll Human Resource State-wide Technology (PHRST) systems, and policies and procedures,
Multi-department budget development and management experience,
Experience with financial audit processes,
Development and management of organizational internal controls and audits.

Qualification Requirements:

Odyssey Charter School is an Equal Opportunity and Affirmative Action Employer, M/F/D/V.

Job Type: Full-time

Salary: $88,000.00 to $100,000.00 /year

Experience: