Office Manager

Kessler Consulting, Inc. is seeking an energetic and organized office management professional to assist in our goals of providing quality consulting services to our clients. Candidates should have, or be seeking, a degree in business, economics, communications or similar area, along with strong office management and writing skills. Prior consulting office administration experience is preferred.

Excellent opportunity to grow with a top‐quality firm providing a full range of solid waste consulting services. Our areas of focus include solid waste management, recycling, composting, greening and sustainability development. We serve a diverse client base throughout Florida and the United States.

Office Manager

The Office Manager is the beating heart of our consulting office. This positions serves as primary support staff to the company’s executive staff and President and manages the administrative requirements of the firm. The Office Manager is responsible for three primary areas of the firm: Administration, Finance, and Business Development. The ideal candidate is confident in their ability to provide efficient administrative support to consultants and serve as the main point of contact for clients.

Responsibilities

• Right‐hand of company President, including:Scheduling Meetings & Managing Calendar, Routing Calls & Managing Emails, Booking Travel Arrangements & Preparing Travel Folder, and Assist with Organizing Executive Office & Paperwork
• Primary administrative support to 8‐10 member staff
• Daily interaction with clients, vendors, consultants and others on behalf of the company and President.
• Responsible for all office related management and maintenance activities for: Equipment, Supplies & Vendors, Company Calendar & Contact Lists, and In‐house Resource Center
• Short‐ and long‐term tracking and renewal of business‐related documents, including but not limited to, certifications, licenses, contracts, and insurance.
• Communication and coordination of staff in relation to travel, appointments, deadlines, and time‐off.
• Assist staff with creation of client deliverables and marketing proposals as necessary.

Successful applicants must be proficient in the use of Microsoft Office Products, Adobe Acrobat Professional and web‐based time management systems. General knowledge of bookkeeping and finance is preferred. Prior experience with a consulting firm is extremely preferred.