Executive Assistant to CEO

WHO ARE WE LOOKING FOR?

Team Sztanyo is looking for a FORCE MULTIPLIER: a combination of a chief of staff, strategic partner, executive assistant and personal assistant to support and further the rapid growth of this real estate team.

This is much more than your typical executive assistant role. We look for and only hire talented people, who are looking to grow personally, professionally and financially.

This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

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WHAT WILL YOU DO?
These are the standards a well-above-average performer will maintain or exceed:

• Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support

• Oversee all contracts through closing

• Create and maintain an operations manual that documents all systems and standards

• Assist in marketing efforts such as social media, scheduling blog posts, maintaining YouTube channel, etc.

• Coordinate the purchase, installation, and maintenance of all office equipment

• Be the first point of contact in handling customer inquiries or complaints

• Keep the lead agent informed regarding any problems or issues that need to be handled

• Responsible for hiring, training, consulting, and holding accountable all additional administrative team members
• Responsible for all financial systems, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports

Essential duties and responsibilities

• System development, implementation, and management

• Information management

• Oversight of contracts through closing

• Customer/Vendor relations

Communications/Interactions

• Lead Agent – daily

• Buyers/Sellers/Vendors – as appropriate

Knowledge/Skills

• Strong written and verbal communication skills

• Exceptional organizational and project management abilities

• Bookkeeping skills

• Great ability to focus

• Concerned about doing things the right way

• Calm under pressure

• Learning based

• Service-based attitude

• Proven ability to succeed

• 1–3 years of administrative experience preferred

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KELLER WILLIAMS REALTY – TEAM SZTANYO: MVVBP

MISSION, VISION, VALUES, BELIEF, PERSPECTIVE

MISSION: To Help Families Find Their Way Home.

Home ownership is more than just the fulfillment of a dream. A home is where you live, love, laugh, cry, rejoice, suffer and grow. Our aim is to help our clients find the right home base for their multi-generational family team on mission.

We aim to be a competent, honest and trustworthy asset for all real estate needs; buying, selling or investing, to constantly go above and beyond our client’s expectations, and to become the Realtor for life for our clients and their children.

VISION: Win, Multiply and Lead.

We want to win at what we do, and we do all we can to help our clients, agents and employees abundantly grow their wealth and influence.

We love to work with and serve people who are passionate about working hard, are good stewards of what’s in front of them, want more responsibility, and desire to multiply in order to lead and create a positive impact on our city for generations to come.

VALUES: Faith. Family. Business.

Our company supports a commitment to faith and family before business, and supports each individual’s spiritual choice. We believe the messages contained in the scriptures that represent our core values are shared among all individuals, regardless of their spiritual beliefs.

BELIEFS: H.E.A.L.T.H

Our beliefs are what everyone who works at Team Sztanyo strives for each day. These values are also the metric we use to decide to employ, invest or get in business with others. We believe our team’s success is determined by our ability to maintain our HEALTH, which is defined by our core values:

• HARD WORK – We only want to work with individuals who work hard while they are at work. Not necessarily more hours, but being purposeful and getting the job done while on the job.

• EXTRAORDINARY RESULTS – We want to work with individuals that get extraordinary results through systems and through models. Not, through more hours.

• ACCOUNTABLE IN ALL THINGS – We only want to work with accountable individuals, those who take personal responsibility for their own actions. We want our people to be the ones to say, “I’m failing” or “I’m succeeding” and raise a hand if they need help.

• LEADERS ONLYL- Leaders can be promoted. Everyone in the company should be on a path of growth. Everyone can be an owner, either of that team or some other thing. It’s not about only Eric making money and keeping the business small. We want EVERYONE to grow. We want to help our employees and clients grow their skills, wealth and lives.

• TEAMWORK – We only get there by working together.

• HUMBLE – we want to win, multiply and lead, but we are ever cognizant of our shortcomings as humans and the blessings given to us. We share and celebrate wins internally. We market wins for our clients. We give back to our city abundantly, humbly and with thankful hearts.

PERSPECTIVE:

A top producing, customer service based team dedicated to the client’s experience and achieving extraordinary results. We are on our way to becoming the Greater Cincinnati real estate team of choice, and increasing the wealth and influence of our team and clients.

Additional Compensation:

• Bonuses

Work Location:

• One location

Benefits:

• Flexible schedule

This Job Is Ideal for Someone Who Is:

• Dependable — more reliable than spontaneous
• People-oriented — enjoys interacting with people and working on group projects
• Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
• Detail-oriented — would rather focus on the details of work than the bigger picture
• Achievement-oriented — enjoys taking on challenges, even if they might fail
• Autonomous/Independent — enjoys working with little direction
• Innovative — prefers working in unconventional ways or on tasks that require creativity