The essential functions typically performed by the Purchasing Manager including the following:
- Manages the organizational, staffing and operational activities within a centralized purchasing environment, including high dollar value and/or highly complex procurements and purchases.
- Supervises and directs the activities of staff including employee selection, work assignment, performance evaluation, employee development, disciplinary action, and complaint resolution.
- Reviews and evaluates work product for completeness, accuracy, uniformity, and productivity.
- Participates in the development and implementation of department goals, objectives, policies and priorities.
- Represents the City in negotiating contracts, formulating policies, and developing purchasing relationships with suppliers.
- Analyzes market and delivery systems to assess present and future material availability.
- Prepares documents, presentations and agenda reports; attends City Council, executive, and committee meetings regarding purchasing and other related subjects; explains and defends City policy and procedures.
- Serves as a primary resource for customers, vendors and staff to interpret policies and procedures, Federal and State procurement statutes, assessing client needs and providing dispute resolution when necessary; participates in public outreach with the goal of increasing vendor participation.
- Oversees pre-bid specification review conferences with bidders and City official to address and resolve any conflicts or misunderstandings regarding competitive bids; supervises and participates in the development of bid specifications and analyzes bids for compliance.
- Coordinates assigned activities to ensure cooperation between Department employees for optimal efficiency and effectiveness.
- Serves as the liaison with other divisions, departments, and outside agencies; negotiates and resolves sensitive and controversial issues.
- Manages the budget of the purchasing division; oversees, reviews, and processes purchase orders.
- Remains current with purchasing methods and techniques, and applicable City statutes, laws and regulations; recommends revisions to existing practices and develops City-wide policies to maximize efficiency, effectiveness, customer satisfaction and statutory compliance.
- Performs related duties as assigned.
Education
Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, Business Management or a closely related field.
Experience
Five years of progressively responsible experience in procurement and contracting management in a large/complex organization, including one year of lead or supervisory level experience.
License
Valid Class C CA driver license and acceptable driving records at the time of appointment and throughout employment.
Desirable
The following certificates are desirable: Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Purchasing Manager (CPM), Certified Professional in Supply Management (CPSM). Purchasing and contracting experience in a government agency with knowledge of City Municipal Code and Public Contract Code (CUPCCAA) as applied to purchasing regulations and standards is highly desirable.
Apply online by clicking on the “Apply” link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:
- List any relevant experience and education that demonstrates that you qualify for the position.
- List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
- Separately list each position held, including different positions with the same employer.
A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.
NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
Supplemental Questions
To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.
Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write “no experience” for the appropriate question.
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