Office Operations Manager

Office Operations Manager

Position Overview

St. Louis based supplier of cabinets and hard surface countertops is seeking an organized, analytical Office Operations Manager with exceptional communication and problem-solving skills to manage and optimize office operations. This position will prepare contracts and subcontracts as needed by project managers. Oversee monthly billing. Communicate and oversee change orders and verify accuracy. Assist in owner/client relationships. Set up new jobs and maintain all job files with current and up to date information. Assist in planning company events/ordering gifts for clients and employees. Be willing to help as needed even if it is outside of their role Qualifications. This position will analyze office processes and policies, develop creative solutions to problems, answer questions, and take part in decision making.

To succeed as an Office Operations Manager, you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, and organized. Strong computer skills and financial aptitude.

We offer excellent compensation, work-life balance and profit sharing.

Essential Functions

• Strong client support and communications
• Create, organize and manage admin operations and procedures
• Manage client correspondence, schedules and due dates, updates, electronic storage and support team coordination to efficiently and effectively execute office and sales operations
• Plan travel and provide coordination assistance for field crews and projects
• Coordinate with support team to complete projects/tasks accurately and on time
• Research, assist and manage special projects as needed

Requirements & Qualifications

• Exceptional interpersonal, written and verbal communication skills
• Strong attention to detail and accuracy in composing and proofreading materials
• Creativity and strong problem-solving skills
• Ability to prioritize and handle multiple projects
• Understanding of basic financial concepts
• Proficiency with office technology and equipment
• Ability to work independently, be proactive and take initiative
• 3 – 5 years of office management experience, specifically in construction, preferred

Job Type: Full-time

Salary: $55,000.00 to $65,000.00 /year

Experience:

• supervisory: 3 years (Required)

Additional Compensation:

• Bonuses

Work Location:

• One location

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off
• Flexible schedule