Personal Assistant to CEO

POSITION SUMMARY:

The Executive Administrative Assistant will provide executive administrative and personal support to the CEO.

ESSENTIAL DUTIES / PRIMARY RESPONSIBILITIES:

• Administrative support for CEO
• Assemble documentation for various projects.
• Collaborate with internal business units as needed.
• Update internal documents upon request.
• Assist with firm administrative projects.
• Schedule and calendar conferences/travel.
• Excellent customer service to both internal and external clients and employees
• Assists with Firm Admin projects
• Heavy travel and calendar scheduling
• Prepares Expense Reports
• Coordinates client and personal services such as gifts, notes, meals, vendors
• Organizes and communicates daily calendar
• Schedule and coordinate business and personal appointments and meeting
• Prepare and schedule conference rooms and offices for meetings, internal, extern and personal
• Maintain a positive rapport with clients, vendors and employees and provide assistant and details as needed
• Retreat and Event Planning and Coordination
• Administrative Support Responsibilities
• Assist with other duties and special projects as assigned
• Gather information, put together and submit the USFN Award of Excellence annually
• Renew the annual City of Atlanta Business Licenses for Attorneys
• Order all AP and APH business cards for the firm
• Maintain the Executive Lounge; including stocking fridge, silverware, paper products and the coffee machine
• Manage the administrative side of AP corporate credit cards
• Coordinates the Weekly Executive meeting (including room scheduling, ordering lunch, and taking minutes
• Renews Annual State of Georgia Corporation Registrations
• Works with pilot on private jet for travel and all logistics around trip (i.e., car, tee-times, hotels, dinner reservations)
• Performs comprehensive personal administrative duties for the chief executive officer

MINIMUM QUALIFICATIONS:

· High School/ GED

· Five years Executive Administrative experience, preferably in a law firm environment.

· Ability to handle multiple and competing priorities with sensitive timelines.

· Must have supported high level executives and handled personal as well as professional tasks.

General Competency Factors:

• Must be proficient in software tools, including but not limited to Word, Excel, Outlook, and the Internet.
• Must possess strong written and verbal communications skills.
• Must provide excellent customer service to internal and external customers
• Identifies and solves issues in a timely manner.
• Must be a team player and willing to help others in their department whenever necessary.
• Must be extremely organized and be able to multi-task.
• Conscientious with respect to work completion, deadlines, time management and attendance.
• Takes initiative in face of obstacles and identifies what needs to be done and takes action.
• Demonstrates commitment to Firm’s vision, mission, and core values.
• Analytical and detail oriented, while working at a fast pace and capable of multi-tasking.
• Develops professional relationships and builds rapport with others.
• Overall good work ethic and willingness to adapt to change.

Job Type: Full-time

Experience:

• Personal Assistant: 2 years (Required)

Additional Compensation:

• Other forms

Work Location:

• Multiple locations

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off
• Flexible schedule

Typical start time:

• 8AM

Typical end time:

• 6PM

Schedule:

• Monday to Friday
• Weekends required
• Overtime