Office Manager

VINCI Construction LLC is a subsidiary of VINCI Construction Grands Projets with its main office located in Alexandria, Virginia.

The scope of the company is general contracting and construction work, along with any associated services related to large selected Design and Build projects, either public or private for which it can bring clear and strong added value.

VINCI Construction LLC aim to develop engineering and construction services for large infrastructure projects in various parts in the United States and provide a highly skilled and competitive professional service in construction field.

Position Purpose: The Office Manager will plan, direct, and coordinate all administrative supportive services of our organization and support Accounting tasks.

Principle Accountability and Responsibility:

• Monitor the facility to ensure that it remains safe, secure, and well-maintained.
• Oversee and coordinate all the offices administrative activities including organizing meetings and managing databases and communicate effectively with staff, suppliers and clients.
• Prepare and review operational reports and schedules to ensure accuracy and efficiency.
• Purchase, distribute, store and track office supplies.
• Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.
• Plan, administer, and control cost/ budgets for contracts, equipment, and supplies.
• Make recommendations to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
• Assist with the onboarding of new staff.
• May participate in the hiring and separation of clerical or administrative personnel under their supervision.
• They will organize work priorities and manage expenses accordingly.
• Assist the office staff with calendar and travel management and scheduling.
• Support other office administrative support services as requested (e.g. organization and employee events).

Education and Experience:

Required:

• High school diploma or GED from an accredited institution.
• Minimum 7 years experience in an office managerial support role.
• Experience with scheduling, budgeting and payroll.
• Supply management experience.

Key Skills and Knowledge:

Required:

• Fluent in English.
• Strong Analytical skills and must be able to review the office s procedures and find ways to improve efficiency.
• Possess strong communication skills.
• Must be detail oriented and demonstrate the ability to pay attention to details.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, etc.) and Internet research.
• Excellent written and verbal communication skills.

Strongly Encouraged:

• French is a plus