Executive Assistant to the CEO

Summary: Assist and provide executive assistant support duties for the Chief Executive Officer.

Education: High school diploma or equivalent. Bachelor’s degree or a combination of relevant work experience.

Experience: Five (5) years of experience in an equivalent or higher position reporting to upper level management. Previous health care and/or medical experience preferred. Prior experience with travel arrangements, meeting arrangements, calendaring and meeting minutes are required

Other: Type 60 wpm, proficient computer skills: word processing, spreadsheet, and graphic presentation

Essential Job Functions:

• Develop and maintain filing system
• General correspondence (letters, memos, reports)
• Coordination of copying, faxing, scanning
• Maintain Calendar and tasks for the CEO
• Assist with travel arrangements and coordination
• Develop meeting materials and binders
• Transcribe and/or record meeting minutes
• Coordinate on-site and off-site meetings, luncheons, and dinners
• Assist with communication and direction to all direct reports on behalf of the CEO
• Assist with the development of other documents and/or templates
• Assist with proofreading documents for accuracy
• Open, deliver, and distribute mail
• Process expense reports, invoices and bills
• Other duties as assigned

Performance Requirements:

Knowledge

• Knowledge of organizational policies, procedures and systems
• Knowledge of customer service skills, both in person and over the telephone

Skills

• Skill in written and verbal communication
• Skill in word processing, spreadsheet and graphic presentation

Abilities

• Ability to edit and review documents for typographical errors, ommission or lack of clarity
• Ability to manage multiple changing projects rapidly and effectively

Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephone, calculators, etc.

Work Environment: Position is in a well-lighted office environment.

Mental/Physical Requirements: Involves sitting approximately ninety (90) percent of the day, walking or standing the remainder. Attention to detail may add stress to conditions.

Job Type: Full-time

Experience:

• Executive Assistant: 1 year (Preferred)
• Executive Support: 1 year (Preferred)

Education:

• High school or equivalent (Preferred)