Executive Administrative Assistant to Senior Vice President…

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Company: The Wright Center For Graduate Medical Education
Location: Scranton, PA

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JOB SUMMARY

The Executive Assistant provides high-level administrative support to the Senior Vice President of Integrated Services with regard to administrative functions. The Executive Assistant must be able to work confidentially and independently while carrying out numerous assignments as a liaison with internal clients and departments as well as patients, valued partners and the community as a whole.


REPORTING RELATIONSHIPS

The position reports to the Chief of Administrative Services and works in conjunction with the other Executive Assistants to ensure the fluidity of the Executive Suite.

Required Skills


ESSENTIAL JOB DUTIES and FUNCTIONS

  • Manage the schedule of the Senior Vice President of Integrated Services.
  • Perform clerical/administrative duties such as managing and prioritizing email, scheduling appointments, and drafting official business correspondence.
  • Ensure effective time management by prioritizing projects and meetings.
  • Coordinate and prepare detailed travel plans and itineraries.
  • Be an ambassador for the mission of the organization.
  • Cross train with the other Administrative Assistants and the Governance Officer to provide back up at any time.
  • Assist in the development, preparation and delivery of reports, publications, speeches, and presentations to employees, Boards of Directors, patients, business groups, and the community.

OTHER FUNCTIONS AND RESPONSIBILITIES

  • Event planning and participation.
  • Graduation & Orientation Committee participation.
  • Assist in other areas of the organization as needed.
  • Perform other duties as assigned.

Required Experience


REQUIREMENTS:
  • Possess impeccable integrity (do the right thing for the right reason)
  • Be an exceptional team player
  • Strive for excellence
  • Be privileged to serve
  • Be driven for great results

The ideal candidate must also possess:

  • Excellent professional sills and be detail oriented.
  • Strong analytical, organizational and time management skills.
  • Excellent interpersonal, written and verbal communication skills.
  • Patience to work through the creative process and drive to create positive outcomes.
  • Excellent computer skills, as well as proficiency with Google platform, Microsoft Word, Excel and Power Point are required.
  • Willingness to work a flexible schedule.
  • High level of professionalism and confidentiality required at all times.

REQUIRED QUALIFICATIONS:

  • Bachelor’s degree preferred
  • Four years related experience and/or training, or equivalent combination of education and experience.