PROJECT MANAGER I

About Us
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
In addition to rewarding and meaningful work, we offer excellent benefits:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan http://www.copera.org plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 10 paid holidays per year plus vacation and sick leave
• Discounted RTD EcoPass (Denver Metro locations)
• BenefitHub state employee discount program
• CafeWell employee wellness program
• Excellent work-life programs, such as flexible schedules, training and more

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs
Administrative Solutions provides services that help program areas achieve their goals. It is responsible for a number of support functions to make our agency as efficient, effective and impactful as possible. Administrative Solutions is comprised of Human Resources, Facilities Management, Performance and Strategic Outcomes, Business Technology, Emergency Management, Legal, Communications and Project Management. The Division of Project Management (DPM) has been created to support the Department in providing excellence in the management and delivery of CDHS projects. The DPM creates project management best practices and implements and oversees adherence to those standards for sustained success throughout all of CDHS. The DPM assists all offices and divisions focus on achieving their strategic business objectives through strategically organized projects, programs and portfolios.

As a part of the Division of Project Management team, the Project Manager develops, oversees and facilitates project planning and implementation activities for the overall coordination, scheduling, planning, monitoring, and reporting of all phases of an assigned project including any informal and formal project teams from inception to closure for CDHS.

The Project Manager creates, develops, and recommends new and innovative business processes and methodologies, in order to streamline processes, optimize efficiencies, provide enhanced customer service, increase productivity, achieve cost avoidance and align with CDHS strategic initiatives.

The Project Manager ensures that projects are justified, executed, managed and reported out on by applying project management, change management and process improvement methodology as defined in the DPM.

In addition to the duties listed, this position serves as the staff authority and subject matter expert for CDHS’s change management efforts and the program area of change management (people part of change). This position serves as the Departments change management expert.

• Formulate and manage to self-develop project schedules, priorities, progress and work plans. Identify scheduling problems while adhering to departmental focused objectives, processes and procedures, as well as ensure consistency in how projects are planned, budgeted, managed and controlled throughout their life cycle. Ensure compliance to the terms of the projects scope.
• Provide project management direction to ensure overall success of initiatives by developing project implementation plans including project business benefit, scope, objectives, schedules, deliverables, and success criteria that support Departmental goals in collaboration with management and project sponsors. Determine and proactively manage the full life-cycle of project initiatives, including overall project plan, scope, change control, risks, issues, impacts, onboarding, offboarding and reporting through standardization and best practice project implementation. Manage your project’s key client and stakeholder relationships.

MINIMUM QUALIFICATIONS:

Education and Experience:

• Bachelor’s degree from an accredited institution in a field of study related to the work assignment.

• Three (3) years of professional project management experience, and coaching/training others on project management, change management and process improvement methodologies.
  • Experience must have included, preparing and adhering to project plans, developing flow charts and high-level dashboards, assessing risk and developing risk mitigation strategies, coaching and training, strategic planning, utilizing project management software, and developing communication plans.

Substitutions:

Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.

Additional appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Qualifications:

• 4+ years in a professional project management role

• Smartsheet experience

• Change management or process improvement certifications a plus (ex. Six Sigma, Lean, Agile, ADKAR, etc)

• 4+years experience managing multiple high-stakes projects with multiple deliverables simultaneously

• Extensive history using written and digital project management tools

• Project management certification or eligibility within 1 year of hire

Conditions of Employment

• Ability to travel within all parts of Colorado, and potentially nationally
• Ability to pass background check
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at http://www.colorado.gov/spb.

A standard appeal form is available at: http://www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

How to Apply (PLEASE READ CAREFULLY)

Applicants are required to attach a cover letter, resume and copies of related certification(s) – Any process improvement, change management or project management certifications to their application.

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all of your relevant experience on the application itself. Applications left blank or marked “SEE RESUME” will not be considered.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below. A structured application review, possible phone interview and writing sample depending on size of applicant pool.

Note: Current and former employees (transfers, voluntary demotions and reinstatements) are required to apply and participate in the comparative analysis process.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone 1-800-929-0791 or email ADA Coordinator at cdhs_ada@state.co.us at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first- ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.