Office Manager

GateHouse Treatment is looking for an enthusiastic, self-motivated individual who would be excited to work for a quickly growing company.

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. An energetic professional who doesn’t mind wearing multiple hats. Must be well organized, flexible and able to operate in a fast paced environment. Experience with Microsoft Office required.

Responsibilities:

• Assist with HR related functions and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Provide general support to visitors
• Manage executives’ schedules, calendars and appointments
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Ensure that results are measured against standards, while making necessary changes along the way
• Allocate tasks and assignments to subordinates and monitor their performance
• Perform review and analysis of special projects and keep the management properly informed
• Participate actively in the planning and execution of company events
• Design and implement filing systems
• Ensure filing systems are maintained and current
• Design and implement office policies and procedures
• Implement procedural and policy changes to improve operational efficiency
• Prepare operational reports and schedules to ensure efficiency
• Coordinate schedules, appointments and bookings
• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions
• Manage relationships with customers in a manner which always provides best-in-class service
• Maintain a safe and secure working environment

Requirements:

• Proven office management, administrative or assistant experience
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of business and management principles
• Computer skills and knowledge of office software packages

Job Type: Full-time

Salary: $40,000.00 to $45,000.00 /year

Job Type: Full-time

Experience:

• management: 1 year (Required)
• Office Management: 2 years (Preferred)

Education:

• High school or equivalent (Required)

Work authorization:

• United States (Preferred)