Office Manager

Who is Morton Solar & Electric?: Morton Solar & Electric is a fully licensed EPC and the oldest solar contractor in Indiana. Morton Solar built the foundations for the solar industry in the state, acquiring monumental projects and recognition along the way. Potentially the most significant of all Morton Solar certifications is the B Corp certification. The culture at Morton Solar, as well as the reason behind everything we do, is defined by B Corp, which is why Morton Solar is also in the process of becoming employee owned.

Introduction: Our team members have a unique opportunity to make a tangible impact on climate change. In 2018, Morton Solar & Electric alone installed enough solar systems to save 9,383,628 lbs of CO2 and power over 750 homes. Solar is a fast-paced, rapidly growing industry, leaving Morton Solar in a constant state of growth. Long-term opportunities for advancement are plentiful, and hard work is always rewarded. Morton Solar offers its team members a healthy amount of job freedom with accountability reporting, as well as continuous industry education.

Position Specifics: This position is full-time with a compensation structure of hourly pay that will be determined based on experience and skill set. Position is available immediately after completing the interview process. Morton Solar & Electric is proud to provide the highest level of benefits with IBEW health insurance, which is available after the 90 day probationary/training period. Required core competencies listed below.
Job Description: At Morton Solar, smooth processes and systems are the key to our success. We’re in need of an office manager with excellent organization skills and a personable disposition to keep them thriving. Our ideal candidate has a natural ability to roll with the punches, is flexible and has an excitement jump in with the team to handle anything that might come our way. Our new Team Member will be a strong and reliable support for company operations: maintaining and creating procedures, managing front office staff, communicating effectively, and handling daily bookkeeping activities for the company. Not only will your efforts allow us to achieve organizational efficiency, you will help leadership enable the positive work environment and culture our people love.Objectives of this Role

• Oversee general office operations (including daily bookkeeping for the organization)

• Ensure peak organizational operations and implement preventative measures by identifying issues and presenting solutions to senior staff and executing

• Implement established policies and procedures, measure outcomes utilizing accepted corporate metrics, and improve operational flow when appropriate

• Coordinate internal and external resources, and cultivate relationships with vendors

• Oversee office interactions, responding to requests and questions

Daily and Monthly Responsibilities

• Maintain office efficiency by organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment

• Oversee the day-to-day activities of the office as the main point of contact, managing the front office administrative assistant, keeping management informed of performance with routine and requested reporting

• Provide direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database and employee list

• Oversee and manage existing office/ company equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate deliveries as needed

• Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested

• Responsible for corporate bookkeeping and liaison support with CPA firm

• Manage commercial bid process for internal stakeholders ensuring timely and accurate bid document preparation for bid review team and driving overall accountability through consistent process development for the team

Skills and Qualifications

• 2+ years of office management experience

• Strong time-management/ people skills, flexibility, and multitasking ability

• Advanced computer skills and experience with online platforms

• Proficiency with Microsoft Office, Quickbooks, with aptitude to learn new software and systems

Preferred Qualifications

• Bachelor’s degree or equivalent

• Previous success in office management

• Engaging personality and optimistic outlook

• Experience developing internal systems

• Ability to handle confidential information

Job Type: Full-time

Salary: $40,000.00 to $60,000.00 /year

Experience:

• quickbooks: 1 year (Required)
• Office Management: 1 year (Required)

Education:

• Associate (Required)

Work authorization:

• United States (Required)

Application Question:

• Why do you want to work at Morton Solar?

Work Location:

• One location

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off

Typical start time:

• 8AM

Typical end time:

• 5PM

This Job Is:

• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• A job for which all ages, including older job seekers, are encouraged to apply