Mosaic Medical prides itself on being an innovative health system that pioneers unique and creative ways to provide and improve patient access to health care. Since our founding in 2002 we have proudly served insured and uninsured patients regardless of age, ethnicity, or income.
We focus on a holistic approach to patient care by incorporating behavioral health, pharmacy, and nutrition support to serve patients in the most meaningful way. At Mosaic Medical, you will work with incredibly dedicated and mission-centered peers and be part of a dynamic team based environment.
Mosaic Medical offers more than just a job, it is a lifestyle. A lifestyle of serving others. A lifestyle of being an integral part of your community. A lifestyle that offers work/life balance. A lifestyle of enjoying the outdoors! Central Oregon offers over 300 days of sunshine a year, so enjoy a PTO day on the mountain, biking/hiking trails, or the river! A lifestyle that improves lives, including yours. Of course, we also offer a great benefit package! Check out benefit info here.
Opportunity
This position serves as the primary point of contact for internal and external stakeholders on all matters pertaining to our chief executive officers and board of directors. This position provides executive team and board support and management, including but not limited to scheduling, calendar management, meeting and agenda coordination with leadership staff and preparation of materials for board meetings, board development, and governance. The position is required to work with sensitive information that must be kept confidential.
Responsibilities
- Provides highest level of administrative support for the Chief executive officer including:
o Initiates requests for scheduled time, verify availability, send calendar invites to ensure efficient scheduling for a variety of complex meetings.
o Manage and update executive calendar.
o Arrange meeting location, agendas, draft reports, prepare presentations, assemble and organize materials.
o Transcribe, coordinate review and finalize meeting minutes and maintain records.
o Email Management of Executive Leader
Serve as a liaison between the Board of directors, CEO and organization leadership, managing timely and clear communication to support operational effectiveness.
Skills & Knowledge
Knowledge of standard office policies and procedures. Experience working on computers; typing/keyboarding speed of at least 60 WPM. Advanced level of knowledge of Microsoft office applications. Ability to organize and manage multiple complex tasks. Knowledge of standard office machines including copier, fax, shredder, multi-line telephone, printers, virtual conferencing systems, scanners, etc.
Experience
Preferred
- 5 year(s): A minimum of five years of administrative experience, two years providing executive level administrative support. Project management and/or coordination experience required. People management experience preferred.
Education
Preferred
- Bachelors or better in Business Administration
Licenses & Certifications
Required
- Driver’s License
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