Executive Assistant to CEO, STRONG GROWTH POTENTIAL

Job Posting – Executive Assistant

Who we are?
Are you a rockstar admin/personal assistant looking for something more? Do you get things done ahead of time and love being organized?? The Matt Lenza Real Estate Team is seeking a motivated executive admin to handle day to day administration/property management/executive assistant work. Previous real estate experience/licensure is a plus. This position has serious growth opportunity! Thirst to GROW/ACHIEVE and PROSPER is required. Think of this as a paid internship, where what you learn here can literally change the course of your life.

We are a team of action-takers, with a strong focus on technology, customer service, and creative solutions for our customers and team members. “We Make it Happen!” embodies our team’s spirit, providing our customers/tenants with extreme responsiveness and expertise to get the deal done the right way. Our team’s diverse and technical background allows us to exceed our clients expectations every step of the way.

Who are we looking for?

Qualifications:

• Ethical
• Coachable
• Motivated
• Strong work ethic and desire to be successful
• Flawless communication skills
• Detail oriented to the max
• Ability to use Gmail, Microsoft Office, Facebook, LinkedIn, Instagram, and learn others quickly. Sorry, if technology is not your friend then no need to apply
• 60 words per minute typing speed, ability to voice text with minimal “Siri” or “OK Google” issues is a big plus
• Quick learner (only needs to be taught something once)
• Proactive – does not wait around to be told what to do

Requirements:
– Ability to work 25 hours (40 hour work schedule available)per week minimum

– Have own reliable transportation to our office in Media and possibly Wilmington, DE (virtual work is totally possible, and encouraged once you are up and running)

– Obtain PA real estate license within 90 days of starting (sooner preferred)

– Motivated self-starter eager to complete tasks when Team Leader and Operations Manager are not in office to provide direction.

What will you do?

-Assist the team leader in day to day operations in varying tasks, essentially on an Executive Assistant level

• Receive and respond to email, phone and text message communication from our clients, co-op agents, vendors and industry peers in a timely and professional manner..within minutes, and sometimes within seconds…
• Manage and coordinate purchase and sale transactions with mortgage, title, insurance, home inspection and other transaction services and vendors to ensure deadlines are met and transactions are completed in a streamlined and professional manner. — this will mostly be handled by other team members, but you may be asked to step in, and that means you will have to know what to do from a Real Estate perspective
• Complete and send documents to clients via email, electronic signatures platforms (Dotloop and Docusign), fax and conventional post
• Assist with the ad-hoc tasks from the Team Leader (Property Management, Executive Assistant tasks, Marketing, Lead Generation, etc)

Communications/Interactions

• Team Leader – Daily, but we use WhatsApp and other technology platforms to avoid this from being burdensome
• Customers/Vendors/Contractors/Tenants/AirBnB Guests – As appropriate

Knowledge/Skills
– Strong Written and verbal communication skills

– Exceptional organizational and project management abilities

– Learning based

– High School Graduate

– Real Estate License required within 90 days of starting
– 1-3 years of administrative experience or comparable education recommended, but not required

*Compensation
*
– $15-23 hourly, depending on experience, independent contractor with a strong possibility of increased pay Quickly with Exceptional Performance. Full-Disclosure, this could end up being a $100K per year job if you are the perfect fit.

– Real Estate License will be reimbursed by the team upon successful completion

-Remote work eligible 60-80% of scheduled hours (possibly more, after the 90 days of employment all the way up to 100%)

– Referral bonus paid out ($500 minimum) up to $2000 per transaction for business brought into team!

– Healthcare are retirement benefits are not offered with this position.

Admin/Transaction Coordinator

• Coordinate transactions
• Assist in contract document creation and execution
• Fill out forms in Dotloop for buyer and seller transactions.
• Input listing data into MLS
• Conveyancing – Gather and execute necessary buyer and seller docs for KW transaction checklist
• Coordinate municipal inspections
• Schedule settlement (time and location)
• Coordinate with Title Company
• Coordinate with mortgage lender and processor
• Coordinate with Insurance agent
• Ensure adherence to contractual deadlines
• Complete Greensheets and submit to KW
• Process Earnest Checks and Commission Checks to KW market center admin
• Monitor admin email account and respond to all necessary emails.
• Response time expectation – 5 minutes
• Direct mail – Compile specific lists of properties to market to. Generate list via MLS and mail merge or hand-write letters to list. Mail as direct on pre-defined schedule.
• Marketing and PR – Assist in regular content creation and distribution on team social pages (Facebook, Instagram, Linkedin, Google, etc). Create visually appealing posts and great content to highlight the team and our business.

5. Showings, Running, Open House coverage – Assist with showings (as licensed agent), deliver signs, flyers, lockboxes and other market materials to properties, sit open houses at team listings.

Executive Assistant

• Assist Team Leader with daily tasks related to team sales and oversight, property management and personal errands
• “Intercept” emails from Team Leader and respond appropriately
• Conduct research and vet business opportunities with other industry professionals.
• Manage Team Leader’s calendar and schedule appointments
• Growth Opportunity – will be exposed on a day to day basis as far as what is needed to grow into a successful business owner and real estate owner.
• Must be flexible with work scheduling/tasks. Must also be very responsive and reliable. Bottom line, you are being hired to assist with the Team Leader. He no longer wants to be on call 24/7, hence you will be taking the bulk of this burden from him. Thirst to GROW/ACHIEVE and PROSPER is required. Think of this as a paid internship, where what you learn here can literally change the course of your life.

*Timeline
*
Accepting applications through January 14th, 2020
Phone interviews taking place shortly there after
In person interviews taking place end of January into early February

Additional Compensation:

• Bonuses

Work Location:

• Fully Remote
• Multiple locations

Benefits:

• Flexible schedule

Working days:

• Monday
• Tuesday
• Wednesday
• Thursday
• Friday
• Saturday
• Sunday

Hours per week:

• 20-29
• 30-39

Typical start time:

• 9AM

Typical end time:

• 8PM

This Job Is Ideal for Someone Who Is:

• Dependable — more reliable than spontaneous
• Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
• Detail-oriented — would rather focus on the details of work than the bigger picture
• Autonomous/Independent — enjoys working with little direction
• Innovative — prefers working in unconventional ways or on tasks that require creativity

This Job Is:

• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma

Schedule:

• Weekends required
• Monday to Friday