Executive Assistant to the President

At a Glance! The Executive Assistant is the President’s right hand! By providing administrative support to the President and the College’s Board of Trustees, the Executive Assistant plays an important role in helping Lower Columbia College achieve our initiatives for student success, and ultimately, improve the quality of life in our community.

The Executive Assistant is responsible for overseeing and coordinating major administrative processes, events, services, as well as budget development and monitoring for the President’s area. The Executive Assistant serves as the center of communication for the office of the President, acts as the office manager, and is responsible for creating and maintaining a welcoming, inclusive environment in the President’s Office.

We are looking for an approachable people-person that is also detail-oriented, self-motivated, and upholds a high standard of integrity. This person must be able to effectively adapt communication styles to interact with diverse groups of people and be excited to contribute to student success at Lower Columbia College. Bonus points for someone who is adept at technology and data management.

The Executive Assistant reports directly to the President. The Executive Assistant is an exempt position with a typical schedule of Monday through Friday, 8 am to 5 pm.

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Examples of Duties & Responsibilities
You will have the opportunity to:

• Provide administrative support to the President and the Board of Trustees
• Prepare materials, agendas, and official minutes for all Board of Trustees meetings, President’s meetings, off campus meetings and retreats, and related follow-up activities, including posting appropriate correspondence to the public & internal college website
• Provide exceptional customer service to students, faculty, staff, community partners, and the general public
• Manage the President’s calendar and schedule
• Coordinate meetings and schedules with other college departments and outside entities.
• Arrange travel and lodging for the President and other staff as needed
• Develop and manage budgets for the President’s Office
• Attend meetings and events in support of the President or Board of Trustees
• Update and maintain Administrative and Board policies (both written and electronic versions), and coordinate related procedures
• Maintain the Lower Columbia College specific WACs (Washington Administrative Code) rules in accordance with statute
• Coordinate and plan campus events / other special events
• Conduct various research and take on special projects as directed by the President
• Manage web content for various pages of the College website
• Maintain files per the Washington State Records Retention schedule
• Collaborate with other campus departments
• Perform other related duties as required

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Typical Qualifications
To be successful in this position, you will need:

• Associate’s degree in relevant field AND three years of experience providing administrative support to senior administration; OR equivalent combination of education and experience
• Outstanding communication skills including speaking, listening, and writing
• Strong computer skills
• Demonstrated ability to handle difficult and sensitive situations with tact and confidentiality
• Highly organized

Preferred Qualifications:

• Bachelor’s degree in relevant field
• Bilingual
• Advanced technology skills

The minimum qualifications may seem specific and limiting, but we do consider candidates with relatable education, experience, and skills. We encourage you to apply even if you don’t meet exactly what’s listed. With questions about qualifications, feel free to reach out to our HR team.
Supplemental Information

Equal Employment Opportunity
LCC provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. For more information, see Non-Discrimination and Anti-Harassment Policy.

• The College encourages qualified members of protected classes to apply. Diversity, Equity & Inclusion

LCC celebrates and embraces diversity of all kinds, including differing beliefs, cultures, people, and experiences. We commit to institutional and individual changes that recognize, understand, and challenge patterns of social inequity and systemic disparities within our ever-changing world. For more information, see Diversity & Equity.

• The College is compliant with Title IX best practices. For more information, visit About Title IX.

Mission, Vision & Values
Our Mission, Vision & Values define our reason for being, and provide the framework for planning and improvement efforts at LCC. For details on LCC’s Mission, Vision & Values, see our Strategic Plan.

Application Procedure and Requirements
An online application must be completed for consideration. Paper submissions or emailed materials will not be accepted. A complete application must also include the following documents (attached or in the online application itself):

• Resume
• Cover Letter (Letter of Interest)
• Three letters of recommendation
• Unofficial transcripts (If you do not have your unofficial transcripts, please attach a Word Document with the reasoning to avoid any delays) – please note that upon hire, official transcripts will be required.Upon request, accommodations are available for persons with disabilities for the Lower Columbia College hiring process. Please contact Human Resources to request an accommodation. The Human Resources Office is accessible to persons with disabilities.

Conditions of Employment

• If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate legal authorization to work for the duration of this position as required by the Immigration Reform Control Act of 1995.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• The College is committed to maintain an environment for teaching and learning which is free of drugs and alcohol. Jeanne Clery Statement: Notice of Availability of Annual Security Report–Lower Columbia College’s Annual Crime/Security Report is available here, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call 360-442-2270.

Job Type: Full-time

Salary: $65,000.00 /year