Here at Icebox Diamonds & Watches we are looking for Bookkeeper/Office Manager to join our team. We have been in business for over 40 years, which includes a great company culture, and a fun work environment!
Ideally, we are looking for an individual who have a proven track record of success in accounting functions/Administrative office work.
Job purpose:
The Bookkeeper/Office Manager supports the program and administrative functions of Icebox. This includes developing and maintaining records such as financial reports, calendars, digital/paper files, and timekeeping systems. In addition to taking the lead on entering financial transactions into the bookkeeping system, the Office Manager/Bookkeeper will develop and maintain a welcoming office environment, and coordinate logistics for all board and staff meetings.
- Duties and responsibilities:
- Responsible for all accounts payable functions
- Work with the merchandising team to resolve differences on invoices or extras that do not have a purchase order.
- Ensure all invoices are approved before processing payment.
- Enter invoices against purchase orders and process payments for vendors.
- Maintain files of check stubs and back-up of payments.
- Maintain all vendor files including verifying current insurance certificates
- Communicate directly with vendors regarding any accounts payable questions.
- Reconcile vendor statements.
- Perform all banking functions including processing deposits.
- Responsible for General office functions
- Ability to communicate effectively with customers, vendors, and internal team
- Answering phone calls and emails
- Open and distribute mail
- Tracking of office supplies
- HR Admin duties
Qualifications
- Associates degree in accounting or commensurate work experience.
- Five years of experience working in a bookkeeping/clerical role within a fast-paced retail environment
- Strong knowledge of basic accounting entries
- Extensive experience with data entry, record keeping and computer operation
- Proficiency in Microsoft Office, Excel and QuickBooks
Experience with QuickBooks Desktop (Required)- Ability to multi-task in a dynamic environment
- Ability to work independently yet communicate issues and status update
- HR basic knowledge is a PLUS
MUST have bookkeeping experience
BENEFITS:
- Medical, Dental, Vision, Life, and Disability Insurance
- 100% Match up to 4% on 401K
Four Weeks Paid Time Off (Holiday, Accrued Time, & Company Closed days)- Paid weekly
10am-7pm (5 day work week), subject to change to 10:30am-7:30PM
Pay: $15.00-$20.00 an hr. *Based on Experience*
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