Position Summary: This role will help facilitate and coordinateinterdepartmental/affiliate projects and new program initiatives assigned by the President & CEO including the research and analysis of existing program activities, develop project strategies, assignments and timelines; prepare and present project reports and synthesize data and report up to President. Additionally, this position will have responsibility to assist in coordinating the affiliate’s Foundational Transformation (FT) liaison with the NewCo project management office (PMO) throughout NewCo’s anticipated two-year implementation period. The Project Manager will be the affiliate’s resource for all implementation updates and will serve as contact to the PMO as well as facilitating information gathering and coordinating logistics as necessary. This position will also assist the Manager, Executive Office and Board Affairs with all Board Meeting and Board Committee coordination and set-up.
Essential Functions:
Provides staff support to the President & CEO on projects as requested, including but not limited to:
- ·Manage the relationship between the PMO and the affiliate, ensuring communication between the two entities is timely and effective.
- Connect the PMO to the appropriate staff, and vice versa, as needed for implementation task completion.
- Communicate implementation-related information in a timely manner to affiliate leadership and staff as appropriate.
- Identify and keep the PMO informed of implementation project risks at the affiliate.
- Track overall and affiliate-specific implementation progress.
- Ensure affiliate adherence to the implementation activity schedule.
- Serve as the primary contact for any information requests submitted by the PMO or implementation workgroups and ensure that requests are fulfilled in a timely manner.
- Ensure the coordination and the scheduling of meetings, including site visits, between the PMO and affiliate staff, as needed.
- Stay current on the design details of the future-state model.
- Coordinate with affiliate leadership to determine the specific impact to the affiliate).
- Provides staff support for PPHP work groups, teams, committees and task forces, including the Senior Management Team, Leadership Team, and Board, as assigned by the President & CEO. Prepares minutes of assigned meetings and distributes accordingly.
- Assists with implementing assigned planning initiatives, including market analysis, budget, cost/benefit analyses, and reviews of facility relocations, new sites, closings of sites, and addition of new services and programs.
- Coordinates all aspects of center or office changes including architect’s design and plan; NYS CON (certificate of need); equipment and furniture selection, purchase and installation; telecommunications; contractor agreements; mover agreements; and client and community notification.
- Acts as a liaison with outside legal counsel, consultants, inspectors and regulatory agencies.
- Provides administrative support and coordinates strategic planning process and monitoring of progress for PPHP. Coordinates meetings, surveys, research, and report writing
- Prepares and reviews affiliate agreements (examples include agreements with universities, community agencies, hospitals, and providers), represents PPHP in negotiations, and seeks legal counsel, as needed
- Evaluates, compiles, analyzes and disseminates required information on assigned tasks/subjects, including information from consultants, staff, internal documents and external studies as assigned. This can include such projects for PPFA, Department of Health, PP4NY, FPA, and other external groups; and data required for grants, strategic planning, and regulatory reviews
- Prepares annual reports calendar for Executive Office, monitors for compliance, and collects associated reports.
- Responds to inquiries to the Executive Office, as needed and prepares correspondence for Executive Office, as requested.
- Works with Manager, Executive Office and Board Affairs to support board work, including preparing for board meetings, board orientation, board committees, webinars and trainings, and board retreats.
- Serves on community task forces and committees as assigned by President & CEO. Represents PPHP in the community.
- Serves as the staff lead for the Emerging Leaders Council
- Assist with the affiliate’s compliance and audits such as, but not limited to, PPFA Accreditation, Department of Health Article 28 reviews, and the 340b program.
Qualifications:
Experience, Education and Licensure
- Bachelor’s Degree in health care administration, public health, Project Management, Industrial Engineering or business (Master’s preferred).
- Minimum of two years of project management and experience preferably in a healthcare environment.
- Certification in Project Management, Lean Six Sigma
- Excellent organizational, analytical, writing and communication skills.
- Works well under time constraints and deadlines
- Ability to work with Board, staff and community.
- Ability to work flexible hours including evenings and weekends.
- Commitment to the goals of Planned Parenthood.
Job Type: Full-time
Work Location:
- One location
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
- Parental leave
This Job Is:
- A job for which military experienced candidates are encouraged to apply
- A job for which all ages, including older job seekers, are encouraged to apply
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