Programs and Administration Manager

Serve as the Programs & Administration Manager for the UCLA Luskin Center for History and Policy. Reporting directly to the Center Director and Chief Administrative Officer of the History Department, the incumbent is responsible for operations and management of the Luskin Center, as well as implementing all Center initiatives, activities, and long-term strategic development. Incumbent will organize workshops, lectures, conferences, and public outreach activities for the Luskin Center for History and Policy. Major duties include managing events as well as developing, implementing, and managing the Center’s communication strategy and overseeing all print, electronic, and web communications for the Center. Create, research and write Center announcements, brochures, flyers, press releases, program descriptions, reports, and other correspondence. In addition, the incumbent will work with Center Director to develop long-range research and outreach initiatives.

Create, research and write Center communications, brochures, flyers, press releases, program descriptions, reports, and solicitation correspondence.

In collaboration with the Director, the incumbent will assist with development and

fundraising activities. Incumbent will contribute to developing grant proposals to generate funding streams. In addition, the Programs & Administration Manager will set priorities and manage work flow to fulfill objectives and meet goals.

The Programs & Administration Manager will manage and maintain all website, publicity, and social media related to the Center for History and Policy; design and develop outreach initiatives engaging students, faculty, and scholars. The incumbent will manage the Center’s day to day budget in order to meet budgetary goals under the purview of the History Department CAO and in consultation with the History Department Senior Fund Manager.

Percentage of Time:
50

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

11

Records

Qualifications

Required/Preferred

Demonstrated knowledge of event planning and organizational skills to identify and prioritize tasks, make informed recommendations, stay focused despite interruptions, and meet established deadlines

Required

Skill in assessing situations and solving problems, formulating logical and objective conclusions, making creative and constructive recommendations and implementing changes.

Required

Excellent interpersonal skills to establish and maintain cooperative working relationships with all levels of campus administration, faculty, students and visitors, and to interact in a professional manner with people from various backgrounds and cultures. Skill in performing as part of a team.

Required

Ability to work independently and follow through on assignments with initiative and minimal supervision, taking initiative to solve problems where solutions are not always readily apparent. Ability to make independent judgments and/or decisions and to discern when action of a higher level is required.

Required

Skill in analyzing information, situations, practices or procedures to define the objective, identify relevant concerns or factors, formulate logical and objective conclusions, recognize alternatives and their implications, and to take action.

Required

Ability to answer questions, solve problems and make sound recommendations by gathering data and conducting administrative analyses requiring knowledge of the university’s administrative, organizations, policies, procedures, and practices.

Required

Excellent time management and organizational skills to prioritize a wide variety of work assignments and give attention to details when faced with conflicting deadlines, frequent interruptions and changing circumstances.

Required

Proficiency with computer software programs such as MS Office, Adobe InDesign, Photoshop., and web publishing tools such as WordPress.

Preferred

Working knowledge of UCLA online systems such as PAC, BruinBuy and Travel Express, and UC travel policies.

Preferred

College Degree with at least three years of demonstrated writing and editing experience for print, broadcast and web based media, including researching and composing articles for newsletters, press releases and websites. Advanced degree preferred.

Preferred

Skill in budget preparation, analyzing financial data, and making financial recommendations for budget planning, financial and decision making. Skill in establishing and negotiating budgets for publications, acting as liaison and with graphic designers, printers and independent contractors. Skill in selecting and negotiating with a variety of vendors.

Required

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
12-11-2019

External Posting Date: