Executive Assistant to the CEO

EXECUTIVE ASSISTANT TO THE CEO

We have an immediate opening for an Executive Assistant to provide support to the CEO/President of Tower Systems. The Executive Assistant is a representation of the CEO, so it’s a position that requires professionalism and strong relational skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Be a partner to the CEO and help leverage the CEO’s time by performing various duties based on the shifting and growing needs of the CEO and the company
• Participation in program management which involves duties on a regular weekly, monthly and quarterly basis as well as project management for strategic and ad hoc initiatives
• Act as an ambassador/gatekeeper to the CEO, ensuring she is kept informed of upcoming events, commitments and responsibilities with appropriate and timely follow up
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through to successful completion
• Handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Create documents in support of meetings/conference calls, including presentations, reports, and proposals
• Plan and coordinate CEO’s schedule, including judgment calls for meeting presence and travel requirements
• Attend key staff and team meetings as required, preparation of agenda and meeting minutes as needed. Independent follow-up on action items from meetings

• Coordination of CEO s corporate credit card(s) including preparing and reconciling CEO travel and expense reports
• Assist with planning and overseeing employee recognition events, annual employee training, and Company sponsored events such as lunches or dinners
• Support of executive team
• Other ad hoc duties as and when requested

ADDITIONAL RESPONSIBILITES:

• Assist in answering overflow calls on multi-line switchboard
• Assist other departments on an as-needed basis
• Work positively with co-workers and management
• Must be dependable, consistently at work on time, follow instructions, respond to management direction, and deal with frequent change, delays, or unexpected events

• Must have good written and verbal communication skills and be able to effectively communicate with all levels of the organization

QUALIFICATIONS:

• A Bachelor’s Degree and/or a minimum of 5 years in a support role, experience working with an Executive is a plus
• Proficient in Microsoft Word, Excel, Outlook, Power Point, Publisher, etc.
• Ability to work in a fast-paced office with minimal supervision and stay motivated to complete action items in a timely and efficient manner
• Strong project management skills
• Proven track record of meeting deadlines and successfully managing administrative processes and projects.
• Expert level written and verbal skills
• Proven organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Confidence in learning new technologies
• Very strong interpersonal skills and the ability to build relationships with various internal and external stakeholders, including other executives, staff and board members
• Sharp business judgment, ability to see “big picture” and to prioritize, while working independently, yet asking for help when necessary
• Self-starter who enjoys finding ways to improve things without direction
• High energy, strong work ethic, disciplined execution skills, willingness to do whatever it takes to deliver results
• Ability to handle intermediate stress generated from reaching time sensitive deadlines
• Organizational skills; ability to perform multiple tasks at a time
• Strong attention to detail; ability to maintain filing systems, schedules and trackers (hardcopy and electronic)
• Solid moral compass; keeping Company’s best interest in mind

• Must be able to pass a background and drug test

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